Administrative Coordinator

Who We Are

At JINGDONG Logistics (JD Logistics), part of JD.com, we are a leading technology-driven supply chain and logistics solutions provider under JD.com. Built on deep expertise in automation, smart fulfilment, and data intelligence, we operate end-to-end logistics services that empower businesses and enhance customer experience. Our integrated networks span warehouse management, line-haul transportation, last-mile delivery, bulky items logistics, cold chain, and cross-border operations, ensuring speed, reliability, and precision at every stage.

Our Global Reach

JINGDONG Logistics has developed one of the most extensive logistics infrastructures in the world, managing more than 3,600 warehouses with over 34 million square meters of space. Our Global Smart Supply Chain Network combines highly automated warehousing with robust international transportation solutions, enabling seamless cross-border movement. Today, we operate 130+ bonded, direct mail, and overseas warehouses across 23 countries and regions, supported by our global brands, JoyLogistics and JoyExpress, as we continue scaling JD.com’s international logistics footprint.

Learn more about who we are and what we do: https://www.jingdonglogistics.com/

What We Offer

Joining JD Logistics means helping shape the future of global supply chain and logistics. You’ll work with smart warehousing, autonomous delivery, and innovative technology that keeps goods moving worldwide. With a competitive salary, great locations, and a supportive, people-first culture, you’ll have the space to take on meaningful challenges, grow your skills, and make a real impact in a fast-evolving industry.

About The Team

You’ll be joining the JINGDONG Logistics team, which values collaboration, ownership, and a commitment to delivering high-quality results in a fast-paced, dynamic environment.

Job Title: Administrative Coordinator – Vendor Relations & Procurement

Location: Edgewater Park, New Jersey

Department: Administration / Operations Support

About JDL

JDL is a leading global logistics provider (3PL), specializing in supply chain management, warehousing, and distribution solutions. We are committed to operational excellence, cost efficiency, and customer satisfaction.

Position Overview

The Administrative Coordinator – Vendor Relations & Procurement will manage day-to-day administrative support across vendor relations, supply ordering, and expense tracking. This role ensures the warehouse and office operations run smoothly by maintaining supply levels, tracking inventory, coordinating with vendors, and managing invoices/credit card usage.

Key Responsibilities

• Vendor Management

  Serve as the primary point of contact for vendors and service providers.

  Negotiate pricing, contracts, and terms to ensure cost-effective purchasing.

  Monitor vendor performance and resolve issues related to deliveries, billing, or quality.

• Procurement & Inventory

  Order office and warehouse supplies (PPE, packaging materials, equipment, etc.) based on operational needs.

  Maintain accurate records of supply usage and ensure minimum stock levels are available.

  Track and reconcile supply inventory across multiple warehouse locations.

• Expense & Invoice Tracking

  Manage company credit card usage, ensuring accurate expense categorization.

  Process invoices, verify accuracy, and liaise with finance for timely payment.

  Maintain monthly reports for purchasing, vendor spend, and cost analysis.

• Administrative Support

  Support warehouse leadership with purchasing requests and vendor-related projects.

  Prepare documentation, reports, and presentations as needed.

  Ensure compliance with company procurement and finance policies.

Qualifications

• 2+ years of experience in administrative support, procurement, or vendor management (logistics/3PL experience preferred).

• Strong organizational skills with attention to detail and accuracy.

• Proficient in MS Office Suite (Excel, Outlook, Word); experience with ERP/WMS systems a plus.

• Ability to manage multiple priorities and meet deadlines.

• Excellent communication and negotiation skills.

Why Join JDL?

• Be part of a global logistics leader with strong growth in the U.S. market.

• Exposure to vendor management and operational supply chain support.

• Collaborative work environment with opportunities to grow in operations and administration.

At JINGDONG Logistics, we’re committed to building a diverse and inclusive workplace where everyone can thrive. We’re proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other protected characteristic.

Ready to apply?

Take the next step in your career, apply now and explore the opportunities we have to offer.