HR Coordinator

Optiver is looking for an enthusiastic HR Coordinator to join the Human Resources team in our London office on a fixed-term 12 month contract. We’re looking for someone who’s a self-starter, innovative and able to multi-task as they ensure our HR processes are carried out efficiently so that our employees are given the highest level of service. This is an ideal opportunity for someone who thrives in a fast-paced and collaborative environment, who is looking to gain greater exposure to the Finance Industry and a variety of strategic and impactful projects.

Who we are:

Optiver is a tech-driven trading firm and leading global market maker. As one of the oldest market making institutions, we are a trusted partner of 70+ exchanges across the globe. Our mission is to constantly improve the market by injecting liquidity, providing accurate pricing, increasing transparency and acting as a stabilising force no matter the market conditions. With a focus on continuous improvement, we participate in the safeguarding of healthy and efficient markets for everyone who participates.

As one of the world’s major financial centres, London was selected as the home of Optiver’s FX trading business, our UK-focused Institutional Trading Team and rapidly growing commodities trading arm. Optiver UK is located in a city that bridges European, Asian and American time zones, connecting our regional offices and embracing a truly global mind-set. London is one of the most diverse cities in the world, and is home to some of the best museums, a thriving international restaurant scene and bustling high streets that attract people from all over the globe.

What you’ll do:

You will work closely and collaboratively with the wider UK HR Team in providing comprehensive support to the employees in our London office. Your responsibilities will include:

• Being the first point of contact for employee enquiries; providing advice in regards to HR-related questions and escalating when required;
• Supporting all HR processes including but not limited to; onboarding, benefits administration, employment changes, offboarding and other employee related matters;
• Maintaining and updating the HRIS system and personnel files in relation to employee requests and personal data;
• Assisting with wider HR projects;
• Working closely with recruitment on facilitating and onboarding new hires;
• Working closely with other departments based in the UK and overseas offices to support and resolve matters in a timely manner;
• Responsible for administering and overseeing all new hire background checks via our third party provider;
• Maintaining and updating the accuracy of our internal process documentation;
• Managing the HR mailbox efficiently and in a timely manner;
• Drafting and preparing employee correspondence such as reference letter and travel letters;
• Providing ad hoc assistance to the wider People Team as required.

Who you are:

• Proactive, enthusiastic and conscientious;
• Currently working in or have previous experience within an administrative role, preferably within an HR function;
• Interest in or knowledge of the Financial Services Industry would be beneficial;
• Professionalism in the handling of confidential information and sensitive circumstances;
• A self-starter, who uses their initiative, isn’t afraid to ask questions and propose process improvements;
• Approachable and able to build relationships both within the People Team and the wider business;
• Great administration skills with strong attention to detail;
• Experience of using HRIS systems (we use Workday);
• Basic knowledge and understanding of HR processes and best practices;
• Organised and efficient with an ability to manage multiple priorities;
• Passionate about enhancing the overall employee experience;

What you’ll get:

At Optiver UK, you will be part of a well-established and high-performing global firm whilst experiencing the excitement that comes from a growing operation. As our London operations grow, the opportunity to make a global impact and take your career to a new level expands with it. We offer a supportive environment for you to perform at your best. Some of our key benefits include:

• Competitive remuneration
• 27 paid vacation days (plus UK public holidays)
• Daily onsite breakfast and lunch
• Paid commuting expenses (home to office)
• 50% paid gym subscription  
• Private medical insurance
• Pension scheme
• Training and continuous learning opportunities

How to apply:

Apply directly via the form below and please provide us with a CV and letter of motivation in English. Should there be a potential match, a member of our team will reach out sooner rather than later. If you have any additional questions, please feel free to reach out to [email protected].

When applying for a role with Optiver UK Limited, the recruitment process is run via our Optiver global recruitment team. The personal data you will submit as part of the recruitment process may be processed in the UK, US and the Netherlands. By continuing with your application you hereby consent to your personal data being processed in these locations. More information on how Optiver processes your personal data can be found in our Privacy Policy.

As an intentionally flat organisation, we believe that great ideas and impact can come from everyone. We are passionate about empowering individuals and creating diverse teams that thrive. Every person at Optiver should feel included, valued and respected, because we believe our best work is done together. Our commitment to diversity and inclusion is hardwired through every stage of our hiring process. We encourage applications from candidates from any and all backgrounds, and we welcome requests for reasonable adjustments during the process to ensure that you can best demonstrate your abilities