Job Profile:
Research Administration Specialist 3
Job Family:
Research Administration
Time Type:
Full time
Max Pay – Depends on experience:
$66,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Responsible for collaborating with faculty and researchers in managing intermediate to complex aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.
Job Description:
Max Pay - Depends on Experience: $66,000 USD Annual
Salary Range: $43,000 - $66,000 per year; DOE
The School of Sustainable Engineering and the Built Environment (SSEBE) at Arizona State University is seeking a Research Advancement Administrator, Sr (RAA, Sr) to join our high-performing Pre-Award team. This role is an opportunity to make a direct impact on groundbreaking research by managing complex proposal submissions, guiding faculty through sponsor requirements, and mentoring Research Advancement Administrators (RAAs).
SSEBE, part of the Ira A. Fulton Schools of Engineering, is a hub of innovation and impact. Our Research Advancement team is known for excellence, collaboration, and leadership development. By joining us, you will play a pivotal role in enabling faculty to advance research that addresses urgent global challenges in sustainability, climate, and infrastructure.
Knowledge, Skills and Abilities
Skills in complex proposal submissions, including multi-investigator, multi-institution, and cost-sharing projects, Organization, Strong problem-solving/Critical thinking, Autonomy, Time management, and Strong customer service skills.
Essential Duties
Proposal Submission Management
Lead complex proposal submissions, including multi-investigator, multi-institution, and cost-sharing projects.
Interpret and apply sponsor guidelines to ensure compliance with institutional, state, and federal requirements.
Develop budgets and justifications, coordinate with sub-recipients, and prepare sponsor-ready applications in collaboration with the Office for Research and Sponsored Projects Administration (ORSPA).
Manage timelines, checklists, and deliverables to ensure accurate and timely submissions
Performing funding searches to help identify opportunities
Preparing sponsor budgets, budget forms or creating acceptable budget formats; including cost sharing budgets and associated internal approval calculations
Completing sponsor required forms and review for compliance
Assisting with post submission action items requested by the sponsor such as Just In Time requests, revised budgets, scope of work, additional certifications
Leadership
Serve as a senior-level resource for faculty and research staff.
Support large-scale, strategic proposal opportunities requiring cross-unit collaboration.
Partner with sponsors to navigate nonstandard requirements and resolve complex issues.
Identify and implement process improvements that strengthen research advancement operations.
Personnel Management
Guide and train Research Advancement Administrators (RAAs) on proposal development, compliance, and sponsor requirements.
Share knowledge and best practices across the Research Advancement team to build capacity and consistency.
Provide guidance on workload prioritization and efficient proposal management strategies.
Communication
Build strong, service-oriented relationships with faculty, staff, and collaborators.
Anticipate stakeholders’ needs and provide clear, proactive guidance.
Foster a culture of collaboration, problem-solving, and professionalism across the research community.
Desired Qualifications
Ideal Candidates Will Also Contribute
Demonstrated success managing complex proposals (multi-institution, cost-share, and high-value opportunities).
Experience training research administration staff.
Strong problem-solving, critical thinking, and time management skills.
Proficiency with Microsoft Office Suite, Workday, Research.gov, Grants.gov, NIH eRA Commons, and other sponsor systems.
Excellent interpersonal and communication skills with a focus on customer service.
Certified Research Administrator (CRA) certification is a plus.
Demonstrated knowledge of policies, procedures and requirements of all applicable regulations governing research administration (UG)
Demonstrated knowledge of research advancement in academia.
Working Environment
Activities are primarily performed in a regular, climate controlled office setting subject to extended period of sitting. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. Ability to clearly communicate verbally in English, read, write, see, and hear to perform essential duties. Ability to work both independently or within a complex structured team. Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks. Exercises judgment within generally defined practices & policies in selecting methods & techniques for obtaining solutions.
FSE Department Statement
At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. As the lead institution for the Center for Accelerating Operational Efficiency, we enhance homeland security operations through advanced tools and technologies. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology.
The Fulton Schools hosts numerous research centers that leverage faculty expertise to drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups.
We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 50 graduate and 27 undergraduate degree programs, creates a strong foundation for collaboration and the advancement of ideas that contribute to a more sustainable and livable global future.
The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward and communicate our achievements. At the Fulton Schools of Engineering, we:
● Cultivate excellence.
● Deliver innovation that matters.
● Encourage bold thinking.
● Foster a community of learning and collaboration.
● Build a foundation for all to be successful.
Working at ASU has outstanding benefits that include: health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:
https://www.myworkday.com/asu/d/inst/1$9925/9925$14223.htmld
To be considered, your application must include all of the following attachments:
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.
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ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
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Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
Administrative & Executive Assistance (3)