Human Resources Assistant

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Compensation Range

$20.90-$31.92

Starting Salary Range

20.9-26.41

Job Description Summary

Perform entry-level human resources support duties within the Employee Benefits Section (EBS) of the Human Resources Division (HRD) within the Sheriff’s Office.

HR Assistant is an integral part of the HCSO HR department. This individual will be responsible to accurately interpret and administer HCSO’s employee benefit and compensation programs, from retirement plans and health insurance to life insurance and beyond.

HR Assistant should have an in-depth knowledge of both benefits and the federal and state laws that govern them. They serve as the go-to person for both new hires and long-standing employees looking to make the most out of what their employer offers.

Job Description

Duties & Responsibilities

• Note: Depending on assigned responsibilities, employees may perform some or all of the duties below.

• Enter and/or approve employee benefit transactions within automated systems; assist in auditing information across systems and vendor platforms in order to achieve the desired outcome for the requested action(s).

• Conduct employee benefits orientations and assist with the annual open enrollment.

• Respond to questions concerning EBS to include employee benefits transactions, and provide information for the resolution of routine problems.

• Assist other agency and/or department HRD and EBS staff in initiating, processing, modifying, or correcting information related to employee benefit transactions.

• Prepare a variety of routine correspondence, notifications, forms, meeting minutes, and related documents in order to communicate information to staff, employees, retirees, and external vendors.

• Establish and maintain employee benefits files and associated records and systems in compliance with agency, state, and federal laws (e.g., standard operating procedures, HIPAA).

• Review and audit reports, documents, or forms used by EBS in order to identify and eliminate errors.

• Perform other related duties as required.

Knowledge & Abilities

• Knowledge of state and federal employment law.

• Knowledge of general office policies, procedures, and practices.

• Knowledge of employee benefits procedures and documentation.

• Knowledge of English grammar, punctuation, and spelling.

• Customer service skills.

• Time management skills.

• Detail-oriented.

• Ability to work effectively with others.

• Ability to maintain confidentiality.

• Ability to follow oral and written instructions.

• Ability to communicate effectively, both orally and in writing.

• Ability to perform accurate computations and verify data.

• Ability to use a computer and related software.

• Ability to complete benefit action requests to achieve the desired outcome for requested action.

Working Conditions

• Work within an office environment within a law enforcement agency.

• Stand/sit at a keyboard or workstation for prolonged periods.

• May engage in light physical exertion (e.g., lifting, carrying, pushing and/or pulling of objects and materials up to 10 pounds).

• Work standard business hours.

• May work non-standard hours including nights, weekends, and holidays.

• In the event of an emergency or disaster, may be required to respond promptly to duties and responsibilities as assigned by management chain, Division/District Commander, or the Sheriff (or their designee). Such assignments may be for before, during or after the emergency/disaster.

Minimum Education & Experience

• A high school diploma or possession of a GED certificate.

• One year of human resources related experience.

OR

• An associate’s degree from an accredited institution of higher education.

• 6 months of human resources related experience.

OR

• A bachelor’s degree from an accredited institution of higher education.

Required Pre-Employment Testing

• Completion of pre-employment testing.

Additional Job Requirements

• Attendance at the specified Sheriff's Office work location is required.

• Depending on assignment, employees may be required to possess a valid Florida Driver License at time of employment. Driving history will be thoroughly reviewed and may be grounds for disqualification.

• No visible tattoos on face, head, and neck. Tattoos determined to take away from the professional appearance of the Sheriff’s Office must be covered with an appropriate white, black, or neutral covering.

• No illegal drug sale within lifetime.

• No illegal drug use within the past 36 months. No marijuana use within the last 12 months.

• No felony convictions within lifetime.

• No misdemeanor convictions involving perjury, false statement, or domestic violence within lifetime.

• No dishonorable discharge from any branch of the United States Armed Forces, the United States Coast Guard, National Guard, or Reserve Forces.

• Successful completion of a background investigation including criminal, reference, employment, and neighborhood checks; polygraph; medical evaluation; and drug screening.

The duties and responsibilities on this job description represent the essential functions that an employee must be able to satisfactorily perform with or without reasonable accommodations. Reasonable accommodations shall be made upon request to enable employees with disabilities to perform the essential functions of their job, absent undue agency hardship. The Sheriff’s Office retains the right to change or assign other duties to this job as necessary.

Preferred Qualifications

• Experience working in Workday or similar HRIS platforms to process, audit, and maintain benefits-related data.

• Experience processing HR documentation such as disability claims, FMLA absences, and other benefits‑related paperwork.

• Experience administering, researching, and analyzing benefit and compensation programs including healthcare plans, spending accounts, retirement plans, and life‑status changes.

The Hillsborough County Sheriff's Office is an Equal Opportunity Employer. We seek to offer employment opportunities without regard to race, color, religion, sex, national origin, age, disability, or genetic information.