Professional Development Coordinator

Collaborate in the growth and management of a comprehensive professional development program to assist LUCOM employees at all career stages. This includes executing program planning tasks as assigned by professional development stakeholders and the creation and management of internal and external educational activities that take place on a rolling basis. The candidate will have a basic understanding of coordination, communication, organization, and planning within education with a basic understanding of medical and/or continuing education credits.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Support the overall professional development program by implementing a vision that focuses on nurturing a culture of teaching and learning excellence at LUCOM focused on biomedical science, clinical science, research, humanities, and pedagogy.

• Collaborate with professional development stakeholders to ensure the provision of programs, workshops, trainings, learning communities, or other developmental resources that facilitate employee growth in their primary roles.
• Coordinate with Liberty University representatives and utilize corresponding resources to provide additional learning opportunities for LUCOM employees.
• Manage policies, procedures, practices, educational activities, and regulatory reports as needed to ensure compliance with accreditation bodies and industry agencies (AOA, AMA, ACCME, COCA, SACSCOC, federal, state, and university policies).
• Maintain a personal scholarly agenda that maximizes understanding of professional development research and trends, adult learning, regulatory compliance, and other relevant areas, to maintain a current understanding of the field.
• Provide leadership in professional development by designing, implementing, and managing educational activities for internal (LUCOM) and external learners (LU, affiliated sites, community partners, and other applicants) incorporating the latest research in teaching and learning.
• Conduct an independent needs assessments and gap analyses, apply principles of adult education to educational activity design, and develop educational outcomes measurement tools and processes to assist LUCOM physicians in delivering the best quality of care to patients.
• Collaborate with department leaders to identify employee needs related to teaching and learning and identify ways to meet those needs.
• Assist professional development (CME and CE) applicants with the completion of credit applications.
• Manage all speaker and planner requirements, including but not limited to disclosure forms, COIs, and flyers.
• Create and administer notifications, welcome letters, landing pages, and registration portals for all approved educational activities
• Manage post activity reports for educational activities
• Manage activity ID creation in AOA’s CME Dashboard and the ACCME’s PARS platform
• Develop certificates proving completion of educational activity for individual learners and administer in a timely manner
• Establish new and updated policies, procedures, and practices as needed to ensure institutional compliance with AOA, AMA, ACCME, federal, state, and university policies and best practices pertaining to medical professional development.
• Conduct needs assessments and gap analyses, apply principles of adult education to educational activity design, and develop educational outcomes measurement tools and processes to assist LUCOM physicians in delivering the best quality of care to patients.
• Consult with department team members regarding faculty development needs and issues.
• Maintain an active calendar of internal and external professional development activities and communicate with potential participants, program coordinators, academic chairs, and deans about upcoming opportunities.
• Curate all materials associated with an educational activity including, but not limited to, approval notifications, welcome letters, activity applications, activity content, speaker and planner disclosures, marketing materials, and post activity results in an organized platform.
• Assist in the submission of yearly AOA and ACCME data reporting
• Attend all CME conferences required to maintain accreditation.
• Manage financial obligations for the department which includes but is not limited to the following: Prepare and/or issue purchase orders; check requests, reconcile pcard transactions, etc.
• Other duties as requested and/or assigned.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Minimum qualifications:

• High school degree or GED required.
• Experienced knowledge of Microsoft Office Applications and database reporting.
• Experience in managing multiple projects simultaneously of a routine and complex nature.

Preferred qualifications:

• Bachelor’s degree preferred.
• Three (3) to five (5) years experience in administrative services, education, public health, healthcare administration, business, or another related field.

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Effective oral and written communication skills, including the ability to communicate effectively with academic and other administrators, faculty, and staff.

• Ability to perform many tasks in a short period of time.

• Demonstrated ability to work effectively both independently and cooperatively as a member of a team.
• Ability to manage multiple projects under tight deadlines, multitask, and complete tasks with multiple interruptions and distractions.
• Ability to maintain confidentiality.

Problem Solving

• Employee must be self-supporting for email and documentation generation in MS Office.
• Demonstrated ability to analyze, resolve, and develop long-term solutions to a wide variety of complex and unpredictable problems.

Physical and Sensory Abilities

• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
• May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to pens, pencils, calculators, computer keyboards, telephones, etc.
• Demonstrated proficiency in computer skills, i.e. Microsoft Office, e-mail, etc.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting.  It is well lighted and the noise level is moderate.      

Driving Requirements

May be required to transport themselves to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

Target Hire Date

2025-08-15

Time Type

Full time

Location

Lynchburg - In Office

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.