Salary Range: 54000 to 70000 (Currency: USD) (Pay period: per-year-salary)

Essential functions

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Prepare internal and external corporate documents for team members and industry partners.
• Schedule meetings and appointments and manage travel itineraries.
• Arrange corporate events to take place outside of the workplace, such as fund-raising events and/or staff appreciation events.
• Maintain an organized filing system of paper and electronic documents.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clientele.
• Constant availability within business hours and flexible availability to ensure urgent deadlines. 
• Patiently keep the Executive on time, on schedule, and aware of deadlines.
• Communicate executive needs to other team members, as well as the needs of the team back to leadership.
• Maintain consistent communication between all parties to ensure needed information is being received on both ends.
• Must attend and contribute to regularly scheduled staff meetings.
• Proficiency in speaking, reading and writing in the English language required.  Additional language proficiency is a plus. 
• Use the system Airtable it is needed in the role


Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Competencies

• Capable of managing workload and prioritizing tasks in a fast-paced corporate environment.
• Proficiency in collaboration and delegation of duties.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• An exceptional listener with excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office and Google Workspace.
• Detail-oriented perspective and able to pick up on overlooked details.
• Organization and time management. 
• Able to maintain confidentiality of information.
• Must be able to manage multiple assignments, set priorities, and adapt to changing conditions.
• Resourceful and able to problem-solve and manage tasks with ambiguity. 
• Can take feedback to tasks and assignments positively and create better solutions.
• A quick study, able to pick up new skills and learn how to use new programs.
• Must participate in setting and achieving regularly scheduled and outlined objectives. 
• Ability to take individual ownership, execute with high energy, share context, insist on candor with positive intent.
• Use the system Airtable it is needed in the role

Required education and experience

• Bachelor’s Degree in a related field or equivalent work experience.
• 1-3 years of admin experience

Preferred education and experience

• 3+ years of experience