Responsibilities

• Monitor, coordinate, and disseminate timely and confidential correspondence and information
• Assist in preparing work product, including drafting agreements, contract tracking and presentations
• Track and update status of projects in various databases
• Research backup for accurate payment of development invoices; including prepping payments
• Help contract administrator process a high volume of invoices
• Assist in tracking deliverables, options, credit drafts, etc.
• Create summaries of projects and executed agreements for internal purposes
• Compose and generate letters and memos; proofread and edit documents prepared by supervisor
• Communicate effectively and clearly to collaborate with staff, internal and external contacts (including production staff, outside vendors and partner company representatives) and senior management
• Provide backup assistance to all Business and Legal Affairs executives
• Provide administrative support to Director, Contracts Administration and Counsel, Business & Legal Affairs
• Additional special projects, as needed

Requirements

• 2-3 years of experience as a legal assistant, preferably in the entertainment industry or at a law firm
• Basic understanding of industry guilds and unions, a plus
• Strong proficiency with Microsoft Office Suite including Outlook and Word
• Professional and highly discreet with maintenance of absolute confidentiality
• Excellent communication (written and oral), including diplomatic and professional handling of telephone and email communications; superior grammar, editing, and proofing skills
• Ability to take initiative, be proactive, resourceful, flexible, and responsible
• Extremely well organized and attentive to detail
• Must be able to work well within a busy, fast-paced team