Lead – Payroll and T&E

About Us 

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work. 

About the Opportunity

WeWork is looking for a Payroll and T&E Lead to assist our Payroll Manager in all BAU aspects of payroll. This position will be responsible for all WeWork locations within the US and other select countries, for example, Canada, in a managed payroll operating model. The successful candidate needs to be able to process from input to reconciliation with minimal supervision. This includes coordinating inputs, reconciliation, troubleshooting and being the first line of contact for queries from the business and employees. 

Additionally, the Lead​ ​will​ ​support Travel and Expense, working​ closely with the Finance Global Business Services, Expense Accounting, Business Operations teams, Department Leaders, and the outsourced provider. ​ This includes providing these teams with an in-depth understanding of the policy and processes related to corporate cards and expense reporting. They would also coordinate management of the credit card program with our credit partners.

​A strong candidate would balance multiple deliverables at the same time and partner with different internal and external stakeholders. ​They would be​ ​​a strong communicator, resourceful, analytical,​ ​motivated, and ​​eager​ ​to​ ​dive​ ​into​ ​the​ ​data and assist in the implementation of new processes, best practices and the maintenance of a strong control environment.

Duties and responsibilities

• Liaise with internal HR partners to collect and organize payroll data before submitting to payroll providers

• Prepare data for submission to the supplier via flexi form or related input template ensuring solid understanding of that input

• Liaise with payroll providers on submissions and deal with any related queries

• Review and reconcile payroll data within agreed upon timeframes

• Produce gross reconciliation analysis and net payments for sign off by manager

• First line contact for queries from employees, internal partners, and vendors

• Participate in discussions with vendors regarding payrolls to ensure proper handling of issues and use of controls to mitigate risk

• Address inquiries from various internal teams, such as HR, Shared Services, etc.

• Run payroll reports and assist the Compensation Accounting team with queries regarding payroll accounting

• Good understanding of time off policies and applications in country

• Manage all aspects of the Corporate Card Administration (processing applications, managing credit limits, cancellations, payments and reconciliations)

• Respond to employee service tickets and perform ERP (Workday) system troubleshooting

• Understand policy and compliance enforcement and manage delinquent and terminated employee expense reimbursement collections

• Assist with Firm initiatives and projects, as needed

About You

• Strong Payroll and/or Travel and Expense experience in a similar role

• Solid functional knowledge, commensurate with level, including understanding of USC payroll processes and regulations

• Excellent analytical skills

• Capable of working independently, as a member of the team, and in partnership with vendors

• Strong organizational and time management skills

• Strong verbal and written communication skills

• Uses initiative to solve problems

• Questions the why and the how

• Strong knowledge of Excel

• Works on their own initiative

Compensation & Benefits

Base Pay: $66,000 to $88,000 annually

Incentive Compensation: WeWork employees are eligible to participate in an incentive plan specific to their role. Your recruiter will detail what incentive plan is applicable to this specific role. WeWork incentive plans are subject to the terms of the applicable incentive compensation plan, which will be made available to you after commencing employment. WeWork reserves the right to amend its incentive plans, and nothing in this job requisition or any other document creates a right to a specific incentive plan payment.

Benefits: Full-time employees are eligible for comprehensive benefits (subject to the terms of applicable plans/policies/agreements, which will be made available to you after commencing employment), including: 20 days of PTO, approximately 13 paid holidays, and 80 hours of paid sick time per full calendar year; 16 weeks paid parental leave; competitive healthcare benefits; 401k plan; and life and AD&D insurance.

Life at WeWork

Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of ourEmployee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated.

WeWork is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon gender, sexual orientation, marital or civil status, pregnancy (or pregnancy-related conditions), gender identity or expression, transgender status or gender reassignment, race, color, national origin or ancestry, citizenship, religion or religious beliefs, age, physical or mental disability, genetic information (including genetic testing and characteristics), military or veteran status, or any other grounds or characteristic that is protected under the law. WeWork is also proud to be an affirmative action employer with respect to veterans and individuals with disabilities.