HR Coordinator

About Melbourne:

Our headquarters is located in Melbourne, Florida, a vibrant city on the Space Coast where high-tech innovation meets coastal living. Here, you’ll work on dynamic, impactful projects while enjoying front-row views of rocket launches from our rooftop and quick access to some of Florida’s most beautiful beaches. Just an hour from world-class attractions like Disney World and Universal Studios, Melbourne offers the perfect balance of career growth, family life, and fun, all in a warm subtropical climate with a relaxed, suburban feel.

Overview

• Provides assistance for day-to-day Human Resources activities partnering closely with HR Business Partners and the Training Manager to help deliver efficient, responsive HR and training services across the organization. This role assists with a variety of HR functions throughout the employee lifecycle, including onboarding, employee records management, recruiting and training coordination, reporting, employee communications, and general HR activities

Job Responsibilities 

•    Provide administrative support to the HR Business Partner team and the training manager
•    Maintain personnel files in compliance with company standards and applicable state and federal guidelines.
•    Maintain the integrity and confidentiality of human resource files and records.
•    Assist with maintaining recruitment and selection records.
•    Responsible for internal new hire process including all department notifications and new hire orientation scheduling.
•    Initiate and conduct employee drug and background checks.
•    Responsible for the timely entry of new hires, pay rates, pay status changes and termination information of all employees into the HRIS.
•     Complete E-Verify submissions for all new hires and maintain accurate, compliant form I-9 records. Conduct or assist with new hire on-boarding and orientation.
•    Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
•    Assist with creation and editing of companywide communications via email and intranet posts.
•    Order new hire welcome bags supplies and coordinate with Marketing to ensure brand guidelines are met. 
•    Assist with content creation and maintenance of HR intranet pages.
•    Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, training initiatives, etc.; refer more complex questions to appropriate senior-level HR staff or leadership. Provide support to the HR department. Assists with the planning and execution of special events such as benefits enrollment, organization-wide meetings, training initiatives, etc.
•    Perform other duties and special projects as assigned. 

Qualifications

•    Must possess, as a minimum, a high-school diploma. Associate’s degree and 3+ years of office admin/clerical experience. A bachelor's degree in Human Resources or Business Administrator is preferred.
•    Knowledge of Microsoft Word, Excel, PowerPoint, and Outlook preferred.
•    Demonstrated interpersonal, written and organizational skills along with a proven ability to work independently and under pressure.
•    Computer competency required including electronic spreadsheet, databases, work processing and network administration.
•    Effective teamwork and interpersonal skills.
•    Ability to maintain confidentiality and exercise sound judgment.
•    Exceptional customer service skills.

Physical Requirements

•    The work is semi-sedentary and requires the ability to lift up to 20 pounds.
•    Manual dexterity, hearing, mental acuity, typing, reaching, repetitive motion, speaking, talking, visual acuity, and walking.
•    Ability to stand and sit for periods longer than 30 minutes but not to exceed two hours consecutively.
•    Ability to control behavior when encountering stressful situations or short deadlines and to maintain a high level of concentration.
•    Ability to print and draw letters, numbers, words, characters, and symbols that are legible and understood by others.
•    Ability to learn complex tasks and remember how to complete tasks without assistance once trained.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.