Planning Supervisor

Job Description

Position Purpose: 

The Planning Supervisor is responsible for planning, scheduling and coordinating all aspects of such work to be performed for United Water New Rochelle and United Water Westchester. Will be responsible for short and long-term planning. Administer management policies and directives; trains and evaluates staff on performance of work as it relates to the planning and scheduling functions.

The role of the Maintenance Planner is to improve work force productivity and work quality by anticipating and eliminating potential delays through planning and coordination of all available resources including manpower, materials and equipment. He/she is responsible for planning, scheduling and coordinating all aspects of such work to be performed for Veolia Westchester. They will be responsible for short- and long-term planning. Administers management policies and directives; trains and evaluates staff on performance of work as it relates to the planning and scheduling functions. The planning and scheduling function is the hub from which all known maintenance activity is coordinated. It is the process of describing a job in terms of how it is to be performed and what resources will be required. S/he is the principal contact person between the Maintenance and Operations groups in relation to the planning and scheduling of daily work activities.

Primary Duties/Responsibilities: 

• Understanding of aspects of jobs within Operations group well enough that he/she can describe what is to be accomplished and can estimate the required man-hours and resources to be allocated.
• Is the principal contact and liaison person between T&D Department System Maintenance and Production, along with other supported departments.
• Is responsible for long-range as well as short-range planning. Long-range planning involves the regular analysis of backlog relative to available resources. These two basic variables must be kept in balance if a proactive maintenance environment is to be established and sustained.
• Short-range planning and scheduling consist of the following:
  • Initial Job Screening
  • Analysis of Job Requirements
  • Job Research
  • Detailed Job Planning
  • Job Preparation
  • Materials Needed/Procurement
  • Job Scheduling and Coordination
  • Daily Schedule Adjustment
• Responsible for the full utilization and user training associated with the current and future InFor database management systems for Westchester. This system tracks operational and financial information providing management with accurate, comprehensive and timely information regarding the status and trend of the Company operations. The collection of this information is critical in the reporting of statistical information to the NYSPSC, rate cases, monthly preparation and review of performance measures and indicators established by management as well as the capital & expense monthly accruals. Incumbent is responsible for system testing, and implementation of the integrated business systems used in decision making including within Westchester. All updates and system testing are coordinated through the incumbent, and properly designed for the business unit. Incumbent will be defined as the “subject matter expert” in field of maintenance management system, for the above and below ground facilities systems.
• Weekly review of performance indicators (KPI) as they relate to schedule compliance, staff utilization, efficiencies, overtime, backlog and non-value added time. Additionally, review with dept supervisors/company Managers the next week’s work schedule. Required Key Performance Indicators (K.P.I.s) to be reported weekly to dept/company manager and general manager.
• Ability to prepare written technical reports and interact effectively and diplomatically with management and/or bargaining unit employees as well as regulators, consultants, municipal officials, health officers, customers, contractors, and the general public. 
• Knowledge of applicable health and safety regulations, practices, procedures and water quality monitoring practices, along with all other water industry standards.
• Monitor and adhere to departmental operational and capital budgets.
• Organize workload to comply with deadlines and priorities, work independently to complete routine department functions and prepare and handle confidential correspondence and reports for review by Management.
• Clearly communicate staff’s duties and responsibilities, work policies, rules and regulations.
• Establish procedures for handling contingencies and emergencies, and planning for adequately staffing for emergencies and absences.
• Maintains department records and files.
• Participate in developing and implementing the department’s operational scheduling and standard operating procedures.
• Manage work in progress of private contractors to verify the quality of work as well as accuracy and completeness of work, reports and invoices submitted to Westchester. Provide assistance to the Engineering Department in the prioritization of the Capital Projects.
• Provide control report and progress graph charts for regular analysis and corrective actions.
• Must be able to respond to emergency calls and work extended hours as needed (The incumbent must be a member of the Westchester On Call Team and be part of the Emergency On Call Rotation.
• Provide support on special projects as assigned by the Manager of Asset & Workforce Management and/or Westchester’s management team.
• Commitment to health, safety and protection of the environment: The incumbent supports Veolia’s commitment to safety by complying with the programs regarding health, safety and protection of the environment. The incumbent demonstrates safe work practices, takes part in safety meetings, and immediately advises the supervisor of any non-conforming conditions.
• Management has the right to add or change these duties of the position at any time.

Work Environment:

• While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.

Qualifications

Education/Experience/Background: 

• Bachelor’s degree in business administration or related field is preferred or equivalent work experience.
• Any combination of education, experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.
• 3-5 years related work in operations is required.
• Previous supervisory experience required.

Knowledge/Skills/Abilities: 

• Proficient computer skills (Microsoft suite, Google, Adobe, InFor, GIS, CC&B, HACH WIMS, PeopleSoft, etc.)
• Familiarity with the “KEY” maintenance management system is preferred.
• Extensive knowledge with the asset management/maintenance management (InFor) systems.
• Requires superior interpersonal and communication skills and the ability to develop and maintain good working relationships internally (management / bargaining group) as well as externally (local, county, state agencies) etc.
• Excellent management and organizational skills are also required.
• Ability to prioritize and work simultaneously on several projects.
• Operate effectively within a team atmosphere.
• Strong analytical, statistical and data management skills.
• Capable of shifting priorities frequently and effectively under pressure.
• Demonstrated commitment to promoting a safe work environment.
• Must be able to read complex operations and financial reports. Write detailed reports and prepare and deliver presentations. Analyze complex operational and technical challenges and resolve same.

Physical Requirements:

• Primary functions require sufficient physical ability and mobility to work in a field/office environment: to walk, stand, and sit for prolonged periods of time: to frequently stoop, bend, kneel, crouch, crawl, climb, reach, twist, grasp, and make repetitive hand movement in the performance of daily duties.
• Ability to lift, carry, push and/or pull moderate amounts of weight.
• Must be able to see clearly and hear.
• Must be able to speak to give direction and converse with others.

Additional Information

Pay Range: $90000 to $100000 per year.

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.