Full-Time
DOT Compliance Specialist
Deadline 6/22/27
Viserion Grain
Compensation Overview
$80k - $110k/yr
Goshen, CA, USA
In Person
Bachelor's
Category
 Legal & Compliance (1) |
|---|
Requirements
- A minimum of five years of experience in a Department of Transportation and Federal Motor Carrier Safety Administration compliance-related role is required.
- Knowledge of federal and state laws and regulations pertaining to the transportation industry.
- Proficiency in Microsoft Office Suite and Adobe Acrobat.
- Ability to learn fleet management systems such as Samsara.
- Ability to handle multiple projects simultaneously.
- Ability to establish and adhere to a daily routine.
- Ability to facilitate meetings and trainings effectively.
- Ability to sit for prolonged periods, reach for and manipulate standard office equipment and objects, and communicate with staff; occasional lifting of up to 20 pounds.
Responsibilities
- Maintain compliance with Department of Transportation, Federal Motor Carrier Safety Administration, and company policies.
- Review, maintain, and audit driver qualification files.
- Ensure drivers remain current on all Department of Transportation requirements.
- Review hours-of-service logs for accuracy and compliance.
- Maintain commercial motor vehicle files accurately.
- Ensure vehicles are legally operational with required licenses, permits, and certifications.
- Coordinate driver’s license and medical examination card renewals.
- Participate in driver recruitment and pre-employment processes.
- Prepare and issue Department of Transportation-compliant paperwork for new hires.
- Ensure defects reported on Driver Vehicle Inspection Reports are promptly repaired and signed off by authorized personnel.
- Conduct audits of maintenance records and vehicle inspections.
- Report and review incidents and create improvement action plans.
- Act as the primary contact between the company and outside regulatory agencies.
- Maintain Samsara hardware and software across the truck fleet, including equipment installation, software configuration, and driver support.
- File quarterly fuel tax and state mileage returns with the appropriate states.
- Manage the company’s Department of Transportation drug-testing program.
- Serve as the primary contact for driver-related electronic logging device issues, including log auditing and editing with proper annotations in Samsara.
- Communicate changes in laws, policies, processes, and procedures to employees.
- Provide Department of Transportation and safety training as required.
- Conduct quarterly driver safety meetings.
- Develop and provide in-person training materials, regulatory updates, and workshops.
- Participate in driver pay and labor discussions concerning compliance and regulatory requirements.
- Maintain records for each contract carrier, including insurance certificates, contract carrier agreements, motor carrier permits, California Air Resources Board certificates, and drug-testing certificates.
- Monitor 90-day preventative maintenance to ensure equipment is serviced on schedule.
- File accident claims with designated insurance agencies.
- Follow up with claim representatives to provide necessary information.
- Work with insurance adjusters on equipment inspections and repairs.
- Follow up to ensure payment for repairs.
- Facilitate contracts with the San Joaquin Valley Air Pollution Control District for truck trade-up, standard replacement, and fleet expansion programs.
- Complete contract and payment-procedure paperwork to ensure grant payments are made promptly.
- Oversee and manage outside carrier agreements for OHK and Cal Western, ensuring compliance documents have appropriate coverage and requirements.
- Perform other duties as assigned.
Desired Qualifications
- A Bachelor's Degree or an equivalent combination of education and experience.
- Bilingual English/Spanish communication ability.
- Excellent customer service and interpersonal skills.
- Solution-oriented and collaborative approach.
- Tactful and diplomatic handling of difficult issues.
- Assertiveness while treating others respectfully.
- Ability to build effective relationships with employees across all organizational levels.