Office Associate

Job Description & Responsibilities

Persistent Systems is seeking an exceptional Office Associate who will provide company-wide administrative support from our New York City headquarters.  Serving as the front-desk administrative professional that will ensure a positive and professional experience for visitors, customers, vendors, job applicants, and all office guests. The Office Associate is a vital position that contributes to the smooth functioning of the office, supports different departments, and serves as the initial face of the company for visitors and callers.

The role will be based at the New York City headquarters of Persistent Systems.

The working hours for this role are Monday - Friday, 8:00 AM to 5:00 PM.

Position Responsibilities

• Answering calls and directing callers from the company's main line and ensuring that callers are directed to the appropriate person or department
• Welcoming and managing visitors, including customers, vendors, and prospective employees. Following security procedures to ensure the safety of the office environment
• Managing inventory to ensure an accurate tracking of office supplies and pantry items and ordering or restocking supplies as needed to ensure that the office operates efficiently
• Meeting Coordination: Assisting in the organization of meetings by scheduling/managing conference rooms and managing logistical aspects such as catering orders for team lunches or meetings.
• Sorting and distributing incoming mail to the appropriate recipients within the company daily
• Assisting with a variety of administrative tasks as needed, which could include data entry, filing, record keeping, and printing materials for meetings
• Assisting other departments manage routine tasks and special projects
• Strong interpersonal skills, attention to detail, and effective communication will be key to excelling in this role

Job Qualifications & Experience

Minimum Qualifications

• High school diploma or equivalent
• Prior experience providing administrative/office support
• Experience handling confidential information with appropriate discretion
• Proficiency in Microsoft Word, Excel, and Outlook
• Must be able to work from the company’s New York City office on a full-time basis (M-F)
• Ability to obtain a Secret US Security Clearance    

 Preferred Qualifications

• Associate or bachelor’s degree
• Experience providing administrative support in fast-paced environment
• Experience managing supply inventories
• Exceptional skills in verbal and written communication, relationship management, time management, and problem solving

The pay for this role can vary from $25 to $30 an hour based on the selected individual's education and experience. Persistent Systems, LLC offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance; paid time off; flexible spending accounts; 401(k) plan with company match; fitness membership reimbursement; tuition assistance; mental health benefits; and veterinary benefits. 

Company Overview

Persistent Systems is a growing business that develops Mobile Ad hoc Networking (MANET) wireless radio systems for Government and commercial applications. The radios are typically worn on the person, mounted to manned vehicles, integrated into autonomous unmanned vehicles, or installed at fixed sites. The systems provide on-the-move data, voice, video, and situational awareness capability. Located in the heart of New York City, Persistent Systems is an exciting company that is passionate about delivering cutting edge products.