Requirements of the Office Administrator:

• Experience in small business office environments 
• Strong bookeeping experience  
• Highly proficient with 5+ years experiencein Quickbooks  
• Highly proficient with 3+ years experience with Excel, ADP 
• 3+ years A/R and A/P experience 
• Experience with administering HR administration/data entry 
• Customer service  
• Team player willing to assist across departments to support employees and customers in the office and in the field 
• Ability to commute to Portland, ME on Monday through Friday 8:00-4:30 

Benefits of the Job:

• $65,000-75,000/annually 
• PTO accrual after 6 months of employment 
• Retirement up to 4% match 
• Medical, Dental, Vision 
• Flexible Spending 

Responsibilities of the Office Administrator:

• Conduct A/R and A/P management of Quickbooks, run credit card payments 
• Fund payroll, HSA accounts, monthly petty cash reconciliations 
• Answer phones, write up work orders, assist with dispatch and customer service, investigate customer inquiries 
• Manage insurance renewals,business and auto  
• Responsible for scheduling of vehicle maintenance, repairs, registration and insurance 
• HR data entry: new hire onboarding, benefits enrollments, 401k enrollments, garnishments, payroll, obtaining security access for new hires, employee injury and workers comp reporting, processing terminations 
• Conduct collections, place accounts with collections agency, and assist Operations Manager with filing small claims suits 
• Tracking of employee allowances 
• Conduct end of year audit and reporting 
• Backup and assist across departments to support daily business operations in office and field