Job Profile:
Administrative Operations Specialist 2
Job Family:
Administrative Operations
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Description:
The Operations Coordinator provides operational support for departmental facilities, information technology resources, and administrative functions. This position serves as a central point of coordination for day-to-day office operations, ensuring employees have the workspace, equipment, and resources needed to perform their work effectively. The coordinator partners with Facilities Management, Enterprise Technology (ET), Human Resources, and departmental leadership to facilitate onboarding, office moves, equipment deployment, and operational continuity.
Salary Range: $51,500 to $60,000; DOE
Essential Duties:
Facilities Coordination
Coordinate office space assignments and workstation setup.
Arrange furniture moves and office reconfigurations.
Submit and monitor facilities work orders.
Coordinate building access and key requests.
Track office occupancy and workspace utilization.
Assist with office relocations and departmental moves.
Update office signage.
IT Coordination
Coordinate computer and technology requests for new and existing employees.
Serve as departmental liaison with Enterprise Technology (ET).
Coordinate equipment replacements and upgrades.
Assist with technology inventory and asset audits.
Coordinate software licensing requests as needed.
Facilitate return of equipment during employee separations.
Employee Onboarding & Offboarding
Coordinate operational onboarding activities for new employees.
Prepare workspaces prior to employee start dates.
Ensure computers, monitors, phones, and office equipment are available.
Coordinate building access and security permissions.
Coordinate employee departures by:
- collecting equipment
- terminating access requests
- updating workspace assignments
Operations Support
Maintain departmental operational procedures and documentation.
Coordinate vendor visits and service appointments
Assist with procurement of operational equipment and supplies.
Monitor operational budgets for facilities and equipment purchases.
Support emergency preparedness and business continuity activities.
Assist with business operations events requiring facility or technology coordination.
Customer Service
Respond to employee operational requests.
Troubleshoot routine facilities and technology coordination issues.
Serve as liaison between department personnel and central university service providers.
Communicate project updates and operational changes to staff.
Administrative Support for Business Operations Team
Coordinate day-to-day administrative activities.
Maintain files, records, calendars, and documentation.
Monitor office supply inventories and coordinate purchasing.
Coordinate travel arrangements and expense reporting.
Identify opportunities to streamline administrative processes and improve service.
Other duties as assigned
Desired Qualifications:
Coordinating facilities operations.
Supporting information technology asset management.
Coordinating employee onboarding.
Working in a higher education environment.
Managing multiple projects simultaneously.
Using work order or ticketing systems.
Coordinating vendors and service providers.
Administrative operations.
Demonstrated knowledge of the principles, practices, methods and techniques of customer service.
Work collaboratively across various departments, as well as with populations and groups across the University
Working Environment:
Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
Required to stand for varying lengths of time and walk (light, moderate, long) distances to perform work
Frequent physical demands may include stooping, bending, crawling under/around objects, reaching, lifting and pushing objects of varying weights up to 50 pounds (medium)
May be required to perform tasks in the field within and/or across University campuses
In-person position only
Position may involve shared offices/space
This position is full-time, and the incumbent must be available Monday - Friday, 8am-5pm.
The primary work location is the Downtown Phoenix campus, but a presence on other campuses or at off-campus locations may be required
Department Statement:
The John Shufeldt School of Medicine and Medical Engineering at Arizona State University, a flagship component of the broader ASU Health initiative, is boldly re-imagining medical education by merging clinical medicine, biomedical science, engineering, and technology into one integrated student experience. Built from the ground up for today’s health-care challenges, the school trains physicians who not only provide exceptional patient care but also lead innovation, applying artificial intelligence, advanced diagnostics, and human-centered design to transform the future of medicine.
The school has received preliminary accreditation from the Liaison Committee on Medical Education (LCME) and welcomed its inaugural class in Fall 2026 on the Downtown Phoenix campus.
By educating physician-engineers fluent in medicine, engineering, and the humanities, the John Shufeldt School of Medicine and Medical Engineering is creating leaders who will rethink how care is delivered, measured, and improved — for Arizona’s diverse communities and beyond.
Join us as we shape a new model of medical education and build the future of health care.
Driving Requirement:
Driving is not required for this position.
Location:
Campus: Downtown Phoenix
Funding:
No Federal Funding
Instructions to Apply:
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.
To be considered, your application must include all of the following attachments:
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.
Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.
Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.
Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
A fingerprint check is not required for this position.
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