Administrative & Executive Assistance (2)

Salary Range: 93600 to 116480 (Currency: USD) (Pay period: per-year-salary)

Why You Should Join the E3 Team

When you join the E3 team, you will be working on some of the most important energy issues with some of the top minds in the electricity industry. We help shape energy and climate policy, play vital roles in regulatory proceedings, advise executives, and inform investment and planning selections. At E3, you will be challenged and inspired.

Who We Are

Founded in 1989, Energy + Environmental Economics (E3) is a fast-growing energy consulting firm that helps utilities, regulators, policy makers, developers, and investors make the most educated strategic decisions possible as they implement new public policies, deploy and develop new technologies, and address customers’ shifting expectations. We have offices in San Francisco, New York City, Boston, Denver, and Calgary.  

Because E3 works with customers from all sectors of the electricity industry, we provide a 360-degree knowledge of markets, planning, policy, regulation, and environmental factors. Just as important, we are driven to deliver clear, unbiased evaluations that help customers make informed decisions. 

E3 works on high-profile, high-impact projects in jurisdictions that spearhead the implementation of clean energy policy. In California, Hawaii, and New York, we are advising state agencies and regulators about how to implement clean energy policies with an emphasis on customer incentives and markets.

About You

We are seeking a highly experienced and proactive Senior Executive Assistant to support our Partner team in San Francisco. This role provides comprehensive administrative, operational, and scheduling support to firm Partners and requires strong independent judgment, discretion, and the ability to prioritize in a fast-paced environment.
Responsibilities include managing complex calendars, coordinating office operations, and supporting key leadership initiatives. This hybrid position is ideal for a professional who takes ownership in creating a seamless, efficient, and welcoming office environment while handling daily operations with professionalism, sound judgment, and a positive, service-oriented mindset.

The Role

The Senior Executive Assistant serves as the central point of coordination for the SF Partners and SF office operations. The role is essential to maintaining organization and efficiency across the firm, overseeing the planning and coordination of complex meetings, travel, expense management processes for our Partners while also supporting SF office operations. The ideal candidate is accountable, adaptable, eager to learn, and driven to proactively solve problems and enhance operational efficiency as the firm continues to grow.

Work Environment

E3 has adopted a hybrid and flexible work environment that adapts to changing needs of projects and safety requirements. The EA role requires working out of our SF office throughout the work week. Must be able to work for extended hours in front of a computer screen and conduct meetings on the telephone and virtually.     

Role Details

Hours: Full Time

Travel: N/A

Office Location: Hybrid, in office 3x a week in SF office location

Responsibilities

Calendar & Scheduling: Coordinate complex schedules, meetings, calls, and travel across internal teams and clients, resolving conflicts and setting priorities as needed. Proactively identify required inputs for Partner, coordinating with multiple Project Managers to integrate key dates into work plan to ensure timely Partner response. Monitor Partner's inbox and calendar to prioritize workload effectively.

Travel & Logistics: Plan and arrange all travel which may include client meetings, speaking engagements, conferencesand other high-profile events; manage onsite logistics (AV, communication platform setup, conference room presentation) for all meetings, including large events in partnership with EA.

Correspondence & Communication: Serve as a trusted liaison between the Partner and both internal and external stakeholders, handling highly sensitive communications with discretion and sound judgment. Support the drafting of correspondence and the preparation of materials for presentations, meetings, and reviews, while ensuring the Partner is informed of urgent matters and follow-up actions are tracked accordingly. Exercise delegated authority to make informed decisions on the Partner’s behalf within established guidelines.
Administration & Office Support: Provide administrative process support such as expense report submission,tracking and reconciliation of credit card statements in adherence with company policy. Support contract oversight, in partnership with Project Accounting Team. Manage SF office experience overseeing desk reservation and building visitor systems. Identify, recommend, and implement operational and administrative efficiencies where needed.

Requirements

Bachelor's Degree and 5+ years of experience as an office administrator, office assistant or executive assistant
Ability to work onsite in the San Francisco office at least 3 days a week
Exceptional communication, organization, and customer service skills, with the ability to work across multiple teams and stakeholders.
Proven discretion and sound judgment when handling sensitive executive, client, and/or company information
Hands-on experience with office equipment (i.e. copiers, printers, scanners)
Familiarity with tools such as Microsoft Office Suite, SharePoint

Things That Set You Apart

Prior experience supporting executives in a fast-paced environment
Ability to maintain calm and professionalism while multi-tasking and managing competing priorities
Enthusiasm for fostering a positive, inclusive, sustainability-minded office culture
Prior experience with event coordination and or/supporting office-wide initiatives
Strong process-improvement mindset with examples of implementing operational effectiveness
Proactive problem-solver who anticipates needs and addresses issues before they escalate
Alignment with our mission to accelerate the transition to a low-carbon economy, and enthusiasm for contributing to the future of clean energy

E3’s Commitment to You

E3 provides abundant opportunities for professional growth and invests significantly in employee development. Right from the start, our team works hard to provide you with a customized multi-week onboarding experience where you will meet with colleagues, Partners, and your own mentor. Every September, all new hires attend E3’s proprietary internally developed 22-course training program which broadens your foundational industry-specific knowledge as well as develops those skills essential to being a great consultant. E3 also provides every employee with an annual professional development stipend, opportunities to attend conferences, and personalized career development at every stage of your employment.

In addition, E3 offers employees a broad, best-in-class range of benefits and supportive rewards to support you both personally and professionally. Some benefits include:

·        Base and bonus commensurate with experience and performance

·        Health benefits such as medical, dental, and vision insurance plans

·        Health Savings Accounts and Flexible Spending Accounts

·       401k (Retirement) with corporate match

·        Flexible Paid Time Off plus standard company holidays

·        Short-term and long-term disability

·        Fitness and wellness stipend and corporate discounts

·        Professional Development annual stipend

·        Relocation assistance

·        Up to 12 weeks paid parental leave

·        Mentorship program

·        Employee referral program

·        Commuter benefits

EEO Non-Discrimination and ADA Reasonable Accommodation Statement

Applicants are considered for all positions without regard to race, color, creed, religion, age, national origin, alienage or citizenship status, gender, sexual orientation, gender identity, marital or partnership status, disability, military status, veteran status, pregnancy or predisposing genetic characteristics. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us. 

Willdan Group Inc. participates in E-Verify

Senior Executive Assistant

Energy and Environmental Economics

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