RFP Specialist/Bid Writer

Paper is reimagining how schools support students so that every learner can reach their full potential. Our vision is a world where every student receives timely, personalized, and relevant academic support. We offer a suite of scalable solutions including 24/7 tutoring, writing feedback, math practice, college and career support, and AI-powered instructional tools that provide personalized support to all students, including multilingual learners. Our GROW high-impact tutoring program accelerates learning through targeted small-group instruction, delivers measurable gains in student achievement, and eases teacher workloads. Trusted by 500+ school districts across 40+ states and backed by leading investors including IVP, Sapphire Ventures, Framework Capital, and Reach Capital, we’re pursuing a bold goal: to drive the best academic outcomes for as many students as possible.

Recent articles:

• GROW by Paper Drives 201% Increase in Grade-Level Proficiency in Just 12 Weeks

• GROW by Paper Earns Stanford’s NSSA Tutoring Program Design Badge, Signaling Excellence in Research-Aligned Design

• Paper Appoints Marisa Burkhart as CRO

Job Description

Reporting to the VP of Sales, the Proposal Specialist will be responsible for response strategy and delivery of formal bids at Paper. This team is growing fast, this is a critical role in enabling the business to achieve continued growth.

We maintain this role as an evergreen opportunity, so qualified candidates are encouraged to apply at any time.

Responsibilities

• Create compliant and persuasive winning proposals demonstrating Paper’s value and strengths in a competitive bid process

• Develop comprehensive proposal responses, taking responsibility for the quality, accuracy, and integrity of final responses

• Manage multiple RFPs/RFIs/RFQs from when they come in through submission and follow ups

• Coordinate and review/edit proposal input from contributors such as sales, marketing, product, legal, finance, and customer success

• Coach contributors in persuasive writing and proposal best practices

• Help manage proposal content

• Participate in continuous improvement and feedback sessions on proposals and process

• Uphold and embody Paper’s mission, vision, and values

• Collaborate with subject matter experts, sales teams, and other stakeholders to collect necessary information and data

• Write and edit proposal content, ensuring it is clear, concise, persuasive, and tailored to address the client's specific needs and concerns

• Ensure that the proposal follows any specified formatting guidelines and adheres to the organization's branding and style standards

• Establish proposal timelines, manage deadlines, and coordinate with cross-functional teams to ensure timely delivery of the proposal

• Stay updated on industry trends, competitor offerings, and client preferences to incorporate relevant information into proposals

• Conduct quality control checks to ensure the final document is of the highest quality

Requirements

• Minimum 3 years of experience in proposal coordination/bid management

• Strong proficiency in project management/bid management

• Must have strong reading comprehension and attention to detail

• Must be resourceful and a self-starter—what will you do with your autonomy

• Comfortable working in large, remote teams

• Comfortable with proposal collaboration/automation software (e.g. Ombud, RFPIO, Loopio, Qvidian, etc.)

• Excellent communication skills (verbal and written)

• Strong writing and proofreading skills

• Strong time management, organizational, and prioritization skills 

• APMP Certified Foundation (preferred)

• Background/experience in education or ed-tech field (preferred)

• If you have read the entire job description and are interested in joining the team, add your favorite quote as the obvious first item on your resume.

The annual salary range for this position varies by level:

• IC2 (developing): $69,000-$82,000 USD

• IC3 (experienced): $85,000-100,000 USD

The level offered will be determined based on experience and performance throughout the interview process. Please note that the final offer amount is also influenced by geographic location and may vary from the amounts listed above.

What is it like to work at Paper? You will:

• Be joining a remote-first company with a collaborative, mission-driven culture working together to write the next chapter of Paper!

• Have opportunities to connect in person throughout the year, even while working remotely day-to-day.

• Be part of an exciting new era of growth, with fresh leadership, a bold product vision, and a redefined charter.

• Thrive in a fast-moving, build-from-scratch environment where agility and critical thinking guide decisions, collaboration is built on trust and healthy challenge, and every team member takes ownership to deliver real customer impact and grow every day.

Additional Benefits:

• Comprehensive & competitive compensation, health benefits, retirement plan, stock options, and more.

• In addition to vacation days, we provide Paperites with sick days and 4 extra weeks off - including statutory holidays, Paper Days throughout the year, and a full Paper Week from Dec 25 to Jan 1.

• A $500 stipend to set-up your workspace and $100 monthly stipends to support with on-going workspace needs.

• We support growing families with generous paid parental leave.

• Unlimited access to tutoring and educational support for children of Paper employees.

You’ll be joining a team of mission-driven builders who care deeply about equity in education, and who thrive in a culture of ownership, velocity, and continuous learning. If you’re energized by challenges, inspired by impact, and ready to help lead a high-growth business through its next phase, we’d love to meet you.

We believe diverse teams build better products and we are committed to creating an inclusive environment for all employees. Paper does not discriminate on the basis of race, color, religion, gender, gender orientation, gender expression, sexual orientation, age, national origin, disability, marital status, or military status.

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