Proposals and Contracts Specialist 1

The Proposals and Contracts Specialists are responsible for understanding aspects of the marine market sector, develop proposals in conjunction with operations and marketing for submission to clients. The Proposal Specialists are responsible for assisting sales and consulting services to both new and existing clients in support of the overall strategic and business objectives. 

What You Will Do:

• Understand and follows ABS marine proposal/project generation process with supervision.
• Gather vessel related and customer related information required for preparing proposals.
• Utilize the pricing tool and/or fee Schedule for the performance of the fee estimation, within local and regional level.
• Draft, edit and finalize proposals, with interaction of Business Development/Opportunity Owners and SMEs.
• Manages an entire proposal effort and ensures that all bid information is received in a timely manner to allow for development, review and approval of the formal proposal.
• Assist Business Development and/or Opportunity Owners to prepare proposal executive summary for senior management alignment and approval.
• Submit the proposal internally for obtaining the appropriate approval, based on the current delegation of Authority.
• Ensure that the issuance of final agreements and contracts is received in a timely manner to allow for review and approval by the Client and/or Business Development and/or Opportunity Owners, as applicable.
• Ensure the renewal proposal process is prepared within the appropriate deadlines, before the expiration of the existing Agreements at local level.
• Provide on-going communications with Business Development and/or Opportunity Owners and  other departmental individuals regarding proposal/project status.
• Responsible for the maintenance of each customer’s files, including on-going update of the electronic databases, agreements and contracts tracking lists, calculation files, correspondence files and program files.
• Maintain the integrity of the document filing system.

What You Will Need:

Education and Experience

• Zero to Three (3) years of a of project/report writing, specifically proposals.
• Graduate from University with Bachelor's degree or recognized equivalent in Business Administration, Finance, Economics /Maritime Economics is preferred.
• Good command of English language.
• Demonstrated computer literacy in financial analysis software shall be considered as an advantage.

Knowledge, Skills, and Abilities

• Proficient in database and word processing software, particularly MS Word, Excel, Outlook, SharePoint and Teams.
• Ability to work effectively in a quick-paced environment individually and as part of a team.
• Good/excellent decision making and organization skills.
• Good oral and written communications skills.
• General knowledge of booking / or accounting procedure.
• Ability to work with several proposals simultaneously.
• Exhibit team-work.
• Agile and flexible in achieving duties.
• Strong ability to work collaboratively and manage multiple priorities.
• Ability to obtain familiarity with the ABS Health, Safety, Quality & Environmental Management System.

Reporting Relationships:

Reports to a Manager, Director or Executive level position.