Job Posting Title:
Senior Program Coordinator for Employer Engagement, College of Natural Sciences
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Hiring Department:
College of Natural Sciences
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue Until Jan 31, 2028
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Location:
AUSTIN, TX
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Job Details:
General Notes
Funding for this position is guaranteed until 01/31/2028, renewable based upon availability of funding and work performance.
The College of Natural Sciences at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. We are committed to being a community that celebrates the dignity of every individual, honors differences and lets each person know that they belong. What starts here really does change the world. For more information about the College of Natural Sciences, please visit. https://cns.utexas.edu.
Must be eligible to work in the US on a full-time basis for any employer without sponsorship.
Purpose
Responsible for supporting strategic employer engagement and student success initiatives by building and maintaining relationships with employers and alumni, coordinating student-facing programs, and collaborating on events that connect stakeholders across campus. Works closely with the CNS Career Services Employer and Alumni Engagement Team, UT Austin Career Success, the CNS Office of Experiential Learning, and other employer-facing professionals to advance the College of Natural Sciences’ career development goals. To advance our core mission of fostering wellness, belonging, and success for all students.
Responsibilities
- Employer Engagement & Relationship Management:Responsible for serving as a primary point of contact for employer partners engaging with College of Natural Sciences students, providing guidance on recruiting processes and facilitating access to opportunities across UT Austin. Schedules, prepares for, and conducts employer meetings to assess goals, offer strategic support, and strengthen long-term relationships. Collaborates with the CNS Career Services Employer and Alumni Engagement Team, the CNS Office of Experiential Learning, and UT Austin Career Success to align employer activity with institutional strategies and service standards. Contributes to the development and implementation of new employer engagement models that enhance consistency and improve career outcomes. Maintains accurate records of employer interactions, job postings, and engagement outcomes using UT’s employer relationship platform (12twenty).
- Program Coordination & Student Engagement: Responsible for designing and delivering targeted programs—such as recruiting preparation sessions, employer spotlights, and alumni Q&A events—that connect students with industry insights and professional opportunities. Collaborates with departments across the College of Natural Sciences and student services teams to support career-related programming and integrate employer engagement into academic and co-curricular initiatives. Tracks program effectiveness, gathers feedback, and applies insights to continuously improve future offerings.
- Event Collaboration: Responsible for planning and executing employer-facing events such as networking nights, industry panels, and career mixers in collaboration with the Employer and Alumni Engagement Team, UT Austin Career Success, and the CNS Office of Experiential Learning. Supports all logistical aspects of events, including marketing, employer communication, room reservations, and post-event follow-up. Attends events to ensure smooth operations and a high-quality experience for both employers and students. Coordinates event roles and responsibilities in advance to ensure efficient teamwork and successful event delivery.
- Marketing & Stakeholder Communication: Responsible for assisting in the creation and distribution of communications to promote events and programs to students, faculty, staff, and employers. Develops tailored marketing strategies for specific employers, industries, or student populations to maximize engagement. Collaborates with CNS Communications and university marketing partners to ensure outreach is effective, aligned with institutional branding, and reaches the intended audiences.
- Campus Collaboration & Strategic Alignment: Responsible for collaborating with the CNS Career Services Employer and Alumni Engagement Team and career services professionals across campus to support shared employer engagement goals. Participates in cross-campus working groups and forums aimed at enhancing the recruiting experience for employers and students. Provides feedback on tools, processes, and emerging trends in employer engagement to inform strategic planning. Contributes to university-wide efforts to strengthen UT Austin’s reputation as a premier destination for employer recruiting.
- Other duties as assigned, including supporting special projects and staffing events within CNS.
Required Qualifications
Bachelor's Degree with 5 years of experience in program administration or program coordination.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Enthusiastic, solutions-oriented, and collaborative professional with strong communication skills and a demonstrated commitment to student engagement, employer relations, and higher education. Two to five years of experience in higher education, career services, university development, or program management. Proven ability to work effectively across departments and functional areas. Experience with project management tools such as Smartsheet, as well as vendor and contract management. Strong understanding of event planning protocols, budget oversight, and managing multiple concurrent events. Familiarity with recruiting platforms such as 12twenty or Handshake, and knowledge of UT Austin systems. Understanding of career readiness frameworks, student development best practices, and compliance considerations related to recruiting and student engagement, including FERPA, SB17, Title IX, and labor laws.
Salary Range
$60,000 + depending on qualifications
Working Conditions
- Environmental Demands: may work around standard office conditions
- Physical Tasks: Repetitive use of a keyboard at a workstation
- Lifting and moving equipment and materials as part of event setup and breakdown. This may include tables, chairs, signage, and other event-related items.
Required Materials
Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Training