Compensation Grade:‏‏‎ ‎15

Job Description

To be a SAIF division assistant is to be a friendly face and voice for our customers—whether they run an accounting business, a zoo, or something in between. As a division assistant scheduler, you’ll be crucial in coordinating and scheduling audits. You’ll work closely with auditors across the state and collaborate with internal teams and policyholders to ensure audits are scheduled efficiently and accurately, including regular interaction over the phone.

SAIF is driven by a vision of making Oregon the safest and healthiest place to work, and, as you can imagine, that involves a large and diverse team of employees. A division assistant has the opportunity to work with most of them.

The job requires someone who’s organized, detail-oriented, a team player, has time management skills, and is able to juggle multiple tasks. They need some technical skills – some of which we can teach – including basic Microsoft Office and SharePoint.

This Monday-Friday, 8 a.m. to 5 p.m. position will also require exceptional customer service, communication, analysis, and the demeanor to consistently be the friendly voice of SAIF.

Note: Flexible workers may be required to travel to SAIF’s offices in Salem or Portland on occasion.

Responsibilities:

• Draft, format, produce, edit, and proofread a variety of documents as guided by general company practice. Research and obtain information for special assignments. Edit documents based upon request and research data discrepancies.
• Analyze problems and determine an approach to resolve the situation or develop recommendations for action by supervisor.
• Support departmental projects and processes, following up on pending details and coordinating work with other team members.
• Coordinate complex activities between departments and outside parties to ensure requests are carried out and activities completed.
• Enter data into computer systems, create or generate reports, and ensure data integrity. May audit files or reports to ensure data accuracy.
• Contact company personnel at all organizational levels to gather information and prepare reports.
• Provide a variety of fiscal services, such as budget monitoring, purchase ordering, payment posting, and verifying and routing invoices for payment.
• Make appointments, travel arrangements, and meeting arrangements.
• Update information on intranet sites by entering updates, posting documents, maintaining links, and other maintenance as assigned.
• Maintain department files.
• Provide on-site front desk reception in order to greet guests and coordinate office and on-site activities. Pick up, deliver, and respond to mail, phone calls, and inquiries on own initiative, routing correspondence to the appropriate person if necessary.
• Explore diverse perspectives and consistently behave sensitively toward differences in cultural norms, expectations, and ways of communicating. Work effectively with others who have different perspectives, backgrounds, and/or work styles.
• Continually sustain the Inclusive Leadership Competencies (ILC) through the Explorer level on an annual basis.

Recommended qualifications:

• Three or more years experience demonstrating ability to maintain system integrity, support department projects, and provide administrative support to a manager or department.
• A high school diploma or equivalent.
• Other combinations of skills and experience may be considered.

This recruitment will close on Wednesday, January 15, 2025.

If a sufficient number of qualified applications are received this recruitment may close early.

Compensation & Benefits

Typical hiring range:‏‏‎ ‎$45,611‏‏‎ ‎-‏‏‎ ‎$53,660.‏‏‎ ‎The pay range for this position is annually based on a full-time schedule. Actual compensation will be determined using factors such as experience, skills, training, certifications & education. 

SAIF provides a wide range of benefits to employees who work at least 20 hours per week, including health care, retirement savings plans, paid time off, and more. For additional information about SAIF’s total rewards, visit our website at: Total rewards (saif.com)

*Note that eligibility and cost of benefits can vary depending on the number of regularly scheduled hours, and job status such as regular full-time, regular part-time, seasonal, or temporary employment.

Full salary range:‏‏‎‏‏‎ ‎$42,930‏‏‎ ‎-‏‏‎ ‎$64,390

Veterans

We provide preference to qualifying and disabled veterans. For more information please visit saif.com/veterans.

About us

Since 1914, SAIF has been taking care of injured workers, helping people get back to work, and keeping rates low by focusing on workplace safety. Together with our partners, we strive to make Oregon the safest and healthiest place to work.

SAIF is an Equal Opportunity Employer that values diversity in its workplace.