Administrative Assistant

Blue Cross and Blue Shield of Kansas is looking to add to our corporate Strategy team and has a new opportunity for an Administrative Assistant. This position will perform a variety of administrative and secretarial tasks aimed at optimizing the time and performance of a director, multiple managers, or employees of a department. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, organizing meetings and appointments, preparing documents or reports, and controlling access to the director, manager, or the department. May involve handling confidential information.

“This position is eligible to work hybrid or onsite in accordance with our Telecommuting Policy. Applicants must reside in Kansas or Missouri or be willing to relocate as a condition of employment.”

Are you ready to make a difference? Choose to work for one of the most trusted companies in Kansas.

Why Join Us?

• Family Comes First: Total rewards package that promotes the idea of family first for all employees.
• Professional Growth Opportunities: Advance your career with ongoing training and development programs.
• Dynamic Work Environment: Collaborate with a team of passionate and driven individuals.
• Trust: Work for one of the most trusted companies in Kansas

Compensation

$20.96 - $26.20

Non-exempt Grade 11

• Blue Cross and Blue Shield of Kansas offers excellent competitive compensation with the goal of retaining and growing talented team members. The compensation range for this role is a good faith estimate, it is estimated based on what a successful candidate might be paid.  All offers presented to candidates are carefully reviewed to ensure fair, equitable pay by offering competitive wages that align with the individual's skills, education, experience, and training. The range may vary above or below the stated amounts.

What you’ll do

• Uses clear and effective communication skills that convey a clear understanding of the unique needs of different audiences. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
• Respond to routine requests using form letters or emails and to more unusual requests by editing templates to create customized responses.
• Produce, update, and provide best practice support on Microsoft documents, databases and other departmental systems to support the work of leadership. Tasks may include maintaining calendars of the Office of the CEO leadership team, organizing travel for meetings and conferences, purchasing materials, entering budgetary information, time and expense reporting, and other duties as assigned.
• Provide departmental support for Office of the CEO, people leader and team meetings, including creating and distributing agendas, recording and sharing meeting minutes, and maintaining project trackers. Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Plans and prioritizes work to meet commitments aligned with organizational goals. For example, gains a clear understanding of the main tasks needed to complete work in the right sequence.
• Collaborates with the Office of the CEO Executive Assistant (EA) to help plan and organize divisional or departmental team events, special events, employee recognition, etc.
• Partners with department leaders to help organize new employee orientation including all activities associated with the new hire checklist.
• Assists with departmental assets and inventory including coordinating equipment moves, completing asset transfer forms, updating asset listings, and managing equipment/supply orders.
• Acts as records retention coordinator for departmental records management, including maintaining and conducting the annual system update of the business continuity plans for each department.
• Tracks payments and invoicing for outside services or vendors, including items such as contracted services, training, and professional memberships or certifications.
• Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

What you need

• High school diploma or equivalent required.

Knowledge/Skills/Abilities

• Maintains discretion and confidentiality in relationships with leadership and staff.
• Uses clear and effective verbal communications skills and provides technical guidance when required on expressing ideas, requesting actions and formulating plans.
• Supports business processes by understanding and effectively using standard office equipment while providing technical guidance as needed.
• Works with guidance to plan, organize, prioritize, and oversee activities to efficiently meet business objectives.
• Works with guidance to review and create relevant, effective reports.

Bonus if you have

• Previous administrative experience preferred.

Our Commitment to Connection and Belonging

At Blue Cross and Blue Shield of Kansas, we are committed to fostering a culture of connection and belonging, where mutual respect is at the foundation of our workplace. We provide equal employment opportunities to all individuals, regardless of race, color, religion, belief, sex, pregnancy (including childbirth, lactation, and related medical conditions), national origin, age, physical or mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military or veteran status, family or parental status, or any other characteristic protected by applicable law.

Blue Cross and Blue Shield of Kansas conducts pre-employment drug screening, criminal conviction check, employment verifications and education as part of a conditional offer of employment.