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JOB DESCRIPTION AND POSITION REQUIREMENTS
Penn State Brandywine’s Development and Alumni Relations office is seeking a part-time staff member to provide overall on-campus administrative support, event management, stewardship coordination, and operations support. Reporting to the Director of Campus Development, the Administrative and Stewardship Coordinator is a crucial part of the team’s success in advancing strategic priorities set forth by the Chancellor.
Typical job duties include, but are not limited to:
Manage the gift processing system at Penn State Brandywine. Providing accurate record-keeping of gifts acknowledgement and receipts, including cash, credit cards, checks, stocks, pledges, gift in kind, payroll deduction, and more.
Provide administrative support to the Director of Campus Development and the Development and Alumni Relations team. This includes scheduling meetings, expense report, coordinating travels, managing event logistics, etc.
Establish and maintain systems to manage office flow encompassing all aspects of the Office of Development and Alumni Relations team.
Oversee and implement a stewardship matrix that is reflective of our donor database. This will include event support with Scholarship Celebration, Campaign Celebration, and more.
Execute the logistics of the Executive Briefing Breakfast in partnership with Director of Campus Development. This cultivation event occurs every quarter with key business leaders in the Greater Philadelphia area.
Collect and support scholarship reports and thank you notes from students, spending reports for endowed and/or current-use funds, and other stewardship support.
The successful candidate will have strong organizational and time management skills, experience with projects, and event planning. HS diploma or GED preferred. 2-3 years of fundraising, donor communication, and other relevant experience related to fundraising as well as administrative support experienced preferred.
Hours for this position are typically scheduled 9-5pm, Monday through Friday, 25 hours per week. The hourly pay rate will depend on the chosen candidate’s education, qualifications, skills, and experience.
For full consideration, please submit a completed application, resume and cover letter.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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