Senior Equity Administration Analyst

GAQ327R188

Mission

Databricks’ Finance team is looking for an experienced and proactive global stock plan administrator to assist with the development and scaling of a world-class equity program. The successful candidate will work with the Senior Manager of Stock Administration and be responsible for hands-on, end-to-end administration of Datbricks’s global equity plans on Shareworks Private Market solution (including but not limited to options, RSUs and warrants). The ideal candidate will have at least 6 years of private and public company experience and be exceptionally organized, responsible, detail-oriented, and resourceful.

Responsibilities:

• Administer the company’s equity plans for all employees globally.
• Work closely with the internal tax and payroll team regarding global plan management, including tax withholding, compliance, and related matters.
• Process and manage all stock transactions for the global workforce and tax payments associated with each transaction.
• Provide a superior level of customer service to employees, management, and others.
• Support employee understanding of equity awards, and company programs, and policies by providing live and recorded presentations to new and existing employees.
• Assist the Stock Admin Manager in working with inside and outside counsel to monitor global compliance developments for our global stock plan.
• Perform data entry and manage daily and cyclical stock administration processes for grants, stock option exercises, terminations, and leaves using Shareworks private company platform.
• Understand and have working knowledge and experience in the application of accounting rules associated with stock-based compensation (ASC-718).
• Prepare monthly reconciliations of option grants, exercises, RSU releases, grant cancellations, and outstanding share balances.
• Assist the Stock Admin Manager with global reporting requirements to ensure compliance with each jurisdiction’s rules and regulations.
• Prepare custom reports and reconciliations to assist in the review of equity and transaction data.
• Assist in providing supporting documents for internal/external SOX auditors and respond accurately, thoroughly, and timely to requests for data.
• Perform other duties and ad hoc requests as requested.
• Maintain an effective partnership with internal Legal, Finance, Tax, Payroll, and PeopleOps.

Qualifications

• 6+ years of relevant experience in the administration of global equity plans (ideally for both private and publicly traded U.S. companies). Bachelor’s degree required, CEP Level III, or equivalent certification preferred/ minimum of CEP Level I required.
• Strong working knowledge of stock plans and various equity award types.
• General understanding of equity taxation.
• An expert in the use of Shareworks and Excel (pivot tables, V-lookups).
• Track record of effectively collaborating with cross-functional groups (e.g., Finance, Legal, Accounting, Payroll, HR).
• Demonstrated experience working directly with Shareworks and other major third-party equity software systems and brokerage firms.
• Workday experience.
• Demonstrated analytical abilities and Excel skills.