Job Description

Note: Only current FDNY employees serving in the permanent civil service title of Principal Administrative Associate will be considered.

The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world’s busiest and most highly skilled emergency response agency. The Department’s main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department’s core values.

The Bureau of Procurement and Fiscal Services mission is to provide comprehensive purchasing and fiscal management for the agency. The services offered by the bureau include procurement administration, grants management, disbursement management, payment review, City tax levy budget coordination, capital project accounting, contracts administration as well as other related activities.

The Fire Department, City of New York (FDNY), seeks a full-time Intergovernmental Procurement Supervisor in the Bureau of Procurement Services. Reporting directly to the Deputy ACCO for Purchasing, the successful candidate will lead a team consisting of one (1) direct report. The successful candidate will: Serve as liaison between the Fire Department, Office of Technology and Innovation (OTI), Department of Citywide Administrative Services (DCAS); tracks status of documents submitted to OTI and DCAS for processing, following up with inquiries to OTI and DCAS, Fire Department Units and vendors to resolve related problems. Issues document status reports. Retrieves data from FDNY tracking system, PASSPort and FMS for the purpose of updating the tracking report and analyzing spending. Reviewing and processing all agency purchase orders against city Requirement Contracts, which are entered into the Fire Department’s electronic Contract management system (eCMS) by Fire Department administrative units and PASSPort. Posts notices in the City Record for sole source’ procurements. Processing of Intergovernmental procurement requests against New York State and Federal Government contracts, in accordance with Procurement Policy Board Rules, conducts market research; preparation of agreements; processing of approved documents for registration. s. Responsible for processing request for new requirement contracts, requisitions for supplies, materials and equipment, and motor vehicles; ensures that submissions include all necessary documentation.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.