Administrative Assistant 2

Full Salary Ranges: $21.96 - $31.84
Anticipated Hiring Ranges: $21.96 - $24.23 

Hiring Process & Timeline:
This posting will close on May 15, 2026. Qualified candidates may be invited to complete a 1st round interview via the Braintrust AI interview platform by May 19, 2026. Finalists will be invited to an in-person interview, anticipated to be completed by May 22, 2026. The preferred start date for this position is June 4, 2026.

Why Do I See Two Salary Ranges?
The City of Greeley, in compliance with Colorado state law, includes a salary range for all positions posted. This law improves wage transparency. We post both the full salary range and the anticipated hiring range, where we expect to make an offer. Offers are based on experience, education, certifications, and other factors.

Job Summary:

The Administrative Assistant II- Human Resources provides a high level of administrative and program support to ensure efficient departmental operations. Responsibilities include serving as a liaison between departments, preparing and maintaining a variety of documents, reports, agendas, and spreadsheets, and assisting with meeting coordination and event preparation. The role also performs general office functions such as data entry, records management, vendor payment processing, responding to inquiries, scheduling meetings, and providing customer service to internal and external stakeholders.

Experience, Education, and Skills:

Minimum Requirements:

• High School diploma or equivalent.
• Two to four (2-4) years of relevant experience
• Possession of a valid driver’s license.

OR

Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job.

Preferred:

• English/ Spanish bilingual skills.

Knowledge, Skills, and Abilities:

• Above-average knowledge of grammar, spelling, and punctuation.
• Knowledge of business office functions.
• Intermediate to advanced skills in word processing and spreadsheets.
• Excellent customer service skills in a busy office.
• Perform a variety of routine and complex administrative tasks.
• Proficient organizational skills.
• Ability to work under pressure in a fast-paced environment.
• Attention to detail.
• Ability to manage confidentiality in all aspects of job.
• Ability to manage multiple priorities.
• Ability to manage multiple tasks with frequent interruptions.
• Ability to diffuse and manage volatile and stressful situations.

Essential Functions:

• Communicates accurately and effectively, both verbally and in writing and via telephone.
• Manages meeting sign-ins, and records meeting minutes and action items.
• Effectively prioritizes multiple tasks and meets deadlines under pressure and with constant interruptions.
• Assists with the preparation of public meetings and events.
• Performs routine clerical work including the maintenance of appropriate records and preparation of reports.
• Understands and carries out verbal and written directions.
• Performs basic mathematical calculations.
• Types at a speed necessary for adequate job performance.
• Establishes and maintains effective working relationships.
• Provides excellent customer service to internal staff, patrons, and citizens.
• Communicates in a face-to-face, one-on-one setting, in person, and using a telephone.
• Researches and assembles information in an understandable format (e.g., budget data).
• Maintains office files in an organized and efficient manner.
• Accurately enters and manipulates information using a computer.
• Operates standard office equipment (e.g., computers, typewriters, fax machines, copiers, printers, calculators, etc.).
• Works independently and with others.
• Writes and compiles documentation using good grammar and punctuation; sorts, organizes, and prepares meeting documentation.
• Troubleshoots data entry and electronic processing errors.
• Performs other duties as assigned.

Supervisory Responsibilities:

N/A

Work Environment and Physical Requirements:

• Primarily based in a standard office environment, which involves working at a desk or workstation for extended periods.
• The noise level is generally low to moderate, consistent with a typical office setting.
• This position may occasionally require visits to other offices or off-site locations for meetings or project work, depending on job responsibilities.
• The role may require evening, weekend, holiday and/or overtime work.
• Mobility: Minimal physical effort typically found in clerical work. occasional walking or standing, ability to move throughout office location.
• Dexterity: Ability to perform repetitive movements for typing, writing, and operating office equipment.
• Strength: Ability to lift or carry objects weighing up to 15 pounds occasionally.
• Endurance: Ability to maintain focus and productivity for periods while performing job duties.
• Flexibility: Infrequent need to perform the following physical activities: bend/stoop/squat, climb stairs, push or pull, reach above shoulders.
• Vision and Hearing: Sufficient visual ability to read printed or digital documents, view computer screens, and perform
• Category A-Standard Local Travel: This position requires occasional local travel within the County. Employees may be expected to walk or drive short distances to attend meetings, trainings, or perform work at other city buildings or partner sites.

EOE Statement: The City of Greeley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ADA Statement: We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.  Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: [email protected] .

Conditions of Employment: Candidates must successfully complete all pre-employment screenings and employment eligibility verification. Pre-employment screenings include a drug test, a background and national sex offender search, a motor vehicle record search, and for some positions, a physical demands evaluation. For more information about City policies and practices during the recruitment process, including but not limited to EOE, Reasonable Accommodation, and pre-employment screenings, please visit our career page HERE.