Project Coordinator

Overview

UIC Construction seeks a Project Coordinator to provide administrative and technical support for commercial construction projects, ensuring accurate documentation, cost control, and compliance with contract requirements. Working closely with Project Managers and project teams, the coordinator is responsible for organizing and maintaining project records, processing change orders, preparing pay applications, and tracking budgets and certified payroll. This role requires strong project administration skills, attention to detail, and the ability to manage multiple priorities to keep projects on schedule and within budget.

Responsibilities

Essential functions will include:

• Provide administrative support to Project Managers and project teams to help with managing workload and meeting deadlines.
• Assist with preparation, execution, and tracking of subcontracts, purchase orders, and change orders.
• Develop, organize, and manage project filing systems to ensure accurate document control and easy retrieval of records.
• Prepare, submit, and monitor Owner Pay Applications and Subcontractor Applications.
• Maintain and update project logs, certified payroll, and invoicing.
• Support compliance with project specifications, contract requirements, and company policies.
• Communicate with subcontractors, vendors, owners, and internal staff to ensure accurate flow of project information.

Knowledge and Critical Skills/Expertise:

• Knowledge of the construction industry and commonly used construction practices and procedures.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills for interaction with managers, subcontractors, vendors, and clients.
• Dependability, punctuality, and professionalism in representing the project team and company.
• Microsoft Office Proficiency (Word, Excel, PowerPoint, and Outlook).
• Strong attention to detail.
• Strong interpersonal and communication skills with the ability to perform in a fast-paced environment.
• Valid Driver's license with good driving record.
• The ability to read and understand information and ideas presented in writing.
• The ability to communicate information and ideas in writing so others will understand.
• The ability to work efficiently with multiple teams at any given time.
• Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Performing day-to-day administrative tasks such as maintaining information files and document processing.
• Developing constructive and cooperative working relationships with others and maintaining them over time.

Qualifications

Minimum Qualifications:

• High school diploma or GED.
• 3+ years of commercial construction project coordinator experience.

Physical and Mental Demands:

• Position is that of a sedentary nature.
• Must be able to use standard office equipment.
• Must be able to lift and carry files weighing up to 25 pounds.
• Sitting at a computer for long periods of time.

Working Conditions:

• Work is in an urban office setting.
• Non-smoking office.
• Noise is of a moderate level.
• May be exposed to heat/cold.