Reservation Agent

Job Description

• Responsible for individual  reservations

• Knowledge of the full process of group booking and assist the team in case of need. This also includes the management of group blocks relating to inventory, payment and group setup 

• Handle enquiries via email or phone during the shift, communicate immediately, and provide a reply or confirmation within a reasonable timeframe. 

• Handle any other department issues related to individual reservations (follow up on prepayment, routing, vouchers…) 

• In case of need knowledge and preparation of group information sheets (group movements) and briefing of all involved prior to the arrival of the group. 

• Ensure that now shows are accurately reported and charged. 

• Process and input reservations following hotel reservations policy including FIT and TBR  

• Arrival checks and traces 

• Manage payments, cancellations, rooming lists, terms, and conditions 

• Maintains a precise filing system for all Group reservations and correspondence. 

• Performs all reservations duties including making and entering reservations as required including TBRs 

• Handle guest complaints and enquiries in an efficient and professional manner 

• Ensures a clear line of communication with other departments for special requests or other reservation-related matters. 

• Ensure VIP and complimentary room night procedures are adhered to. 

• Ensure Accor brand and company standards are implemented and updated. 

• Ensure security and safety procedures are updated and implemented. 

• Promotes a positive working environment by developing positive team spirit. 

• Promote ALL Membership Program 

Customer Relations 

• Provide efficient, friendly and professional service to all guests, making all guests experience positive. 

• Take a positive problem-solving approach to guest problems and concerns; call the Manager on Duty if difficulties arise. 

• Actively sell and promote hotel facilities and services. 

Qualifications

Additional Information

• Employee benefit card offering discounted rates at Accor worldwide 

• Free and delicious meal breaks on duty 

• Complimentary stays in UK and North Ireland 

• Friends & Family discounts 

• 50% food discounts in our restaurants 

• Pension Scheme 

• Eye Test Vouchers 

• Staff Uniforms Provided 

• Learning programs through our Academies 

• Opportunity to develop your talent and grow within your property and across the world! 

• Ability to make a difference through our Corporate Social Responsibility activities, like Planet 21