Full-Time
Administrative Associate 5
Posted on 9/2/2026
Texas A&M University System
Texas public university system
Compensation Overview
$19.62/hr
College Station, TX, USA
In Person
 Administrative & Executive Assistance (1) |
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- A high school diploma or equivalent combination of education and experience is required.
- Five years of experience in general office or clerical work are required.
- Knowledge of word processing, spreadsheet, and database applications is required.
- Ability to multitask and work cooperatively with others.
- Ability to work in a high-stress environment.
- Ability to work with sensitive information and maintain confidentiality.
- Ability to work independently once given a project.
- This position is security sensitive and requires a criminal history investigation.
- Compliance with applicable state and federal laws and Texas A&M University System and University policies, regulations, rules, and procedures is required.
- All tasks and job responsibilities must be performed safely in compliance with System and University safety requirements.
- Coordinate daily office support activities and administrative interactions.
- Assist with daily workflow coordination and resolution of complex, highly sensitive, and confidential matters.
- Coordinate maintenance of files, records, office supplies, and equipment.
- Maintain office supply inventory and order office supplies as needed.
- Coordinate departmental staff meetings, manage calendars for room reservations, and order business meals as necessary.
- Maintain meeting logs, take and publish meeting notes, and assist with scheduling meetings and guest speakers.
- Organize information and materials for distribution.
- Answer the Environmental Health & Safety main line and direct phone calls.
- Act as the point of contact for internal and external clients.
- Distribute mail.
- Respond to departmental personnel and customer inquiries via email.
- Provide general support to visitors.
- Gather information from emergency response phone calls during normal business hours for the on-call team.
- Create invoices or requisitions for review by the Department of Finance for Operations.
- Maintain fiscal and administrative records.
- Provide travel support using gas and travel cards.
- Serve as backup support for Environmental Health & Safety finance and operations tasks.
- Assist with administration of contracts and summary reports.
- Compose correspondence.
- Assist with administration of a unit, program, or project.
- Maintain work anniversary and birthday databases.
- Interact with Information Technology to update the internal directory.
- Assist with coordinating student worker tasks.
- Make recommendations for process improvements, administrative changes, or new initiatives.
Texas A&M University System is a statewide public university system combining higher education, research, and public-service agencies. The system coordinates universities and state agencies that deliver teaching, research, extension, engineering, health, and community programs. It serves students, faculty, researchers, public agencies, industries, and communities throughout Texas. Its operating model centers on autonomous member institutions connected through system governance, shared services, public funding, and statewide missions. Teams work across instruction, research, healthcare, extension, engineering, technology, administration, facilities, and public service. Teams support coordinated daily delivery.
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