Squarepoint is a global investment management firm that utilizes a diversified portfolio of systematic and quantitative strategies across financial markets that seeks to achieve high quality, uncorrelated returns for our clients. We have deep expertise in trading, technology and operations and attribute our success to rigorous scientific research. In addition to our main investment offices in New York, London and Singapore, we have significant research and development presence in Montreal, Paris, Geneva, Zug, Hong Kong and Bangalore.  We emphasize true, global collaboration by aligning our investment, technology and operations teams functionally around the world.

Job description

Working closely with the HR, IT Service Desk and Senior Management teams; office administrators are responsible for keeping our largest office running smoothly. This role involves a wide range of duties, including:

• Arranging daily food deliveries with caterers and suppliers and ensuring SLAs are met.
• Liaising with multiple external suppliers to maintain the office’s physical environment; whether that be cleaners, plumbers, electricians, engineers or building management.
• Maintaining the office stationery, business cards and company branded equipment.
• Processing inbound/outbound mail to the London office, distributing to employees and arranging couriers or international carriers.
• Greeting visitors and coordinating in person or VC meetings.
• Ensuring health and safety standards are up to date, arranging fire safety/first aid training as needed.
• Planning quarterly office events at various new and interesting venues across London and running these events for up to 280 employees.
• Using Concur daily to submit office expenses for multiple employees.
• Contract negotiation with external vendors, including liaising internally with Legal and Finance departments.
• Working with our Technical Service Desk team to coordinate desk moves and troubleshoot hardware issues for users.
• Producing high quality emails and messages to individuals at all levels of the organization.
• Managing multiple internal systems and processes, completing data entry to ensure accurate collation of information.
• Supporting HR with the onboarding/offboarding processes.
• Ensuring meeting rooms are tidy, well stocked and ready to use.

Requirements

This role requires a person who is confident of their own abilities, able to juggle several requests at any one time, and able to communicate with multiple personalities.

• Bachelor’s degree level education or equivalent
• 3 years’ experience in a similar role
• Strong proficiency in Microsoft office, specifically Outlook and Excel
• High level of confidence using software and internal platforms and ability to pick up new systems very quickly
• Experience using an issue tracking system or ticketing software
• Experience with Concur for expensing is a bonus
• Previous roles in finance industry are a bonus
• Use of floorplan management software in previous roles is a bonus
• Able to work occasional weekends or events, as needed