Primary Responsibilities

• Manage incoming invoice routing
• Research and respond to internal department and external vendor inquires relating to invoices and payment status
• Maintain listing of reoccurring payments initiated by finance and ensure timely processing
• Review payment requests submitted from other departments for proper approvals, supporting documentation and account coding
• Maintain files for accounts payable including tax forms and invoices
• Ensure proper tax coding applied to invoices and assist in year end 1099 preparation and review
• Assist with Concur system implementation and ongoing system administration
• Manage and troubleshoot daily file uploads between Concur and Lawson accounting system
• Assist with implementation and ongoing management of wire payment file uploads and direct entry
• Responsible for direct entry of certain invoices and bills into Lawson accounting system
• Manage and print check runs, coordinate other payment type batches
• Ensure proper finance approval to release checks and manage check mailing including matching to remittance materials and envelope stuffing, in-person check pickups, and other special check distribution handling
• Provide reporting on outstanding invoice and processed payments
• Provide training in accounts payable processes for other staff as needed
• Provide ongoing recommendations for improved processes, internal controls, and stewardship of PII information relevant to the accounts payable area
• Other tasks as assigned

Skills and Qualifications

• Ability to use Excel including advanced formulas and with system file transfers
• Concur invoice processing and system maintenance experience preferred
• 3-5 years accounts payable experience required
• High School Diploma or GED required

Physical Demands

• Ability to multi-task
• Ability to communicate with internal and external contacts over phone and via email
• Ability to work in person at the Metropolitan Opera House office five days a week