Operations Account Executive @ Mediabrands

About Us

Rapport is IPG Mediabrands Out-of-Home (OOH) media buying and planning agency. We are best known for the strength of our relationships, rewarding connections and transparency. At Rapport, we understand it’s about our collaborative and successful partnerships and a passion to deliver valuable results. We excel at engaging, experiential and content-driven OOH solutions and are here to guide you through the evolving media landscape. Please visit Rapport’s website for more information.

Role Description

Manage the delivery process of allocated campaigns.
Work closely with Planners and Buyers to ensure efficiency, making sure the correct and relevant information is provided and resolve any issues/queries that may arise.
Liaise with the Finance department to ensure all campaign spends are correct and provide final monthly campaign amounts.
Run reports on Postman (rapport booking system) as and when needed.

Key Responsibilities

Campaign management:

Data input of all campaigns for allocated agencies (Initiative Media, U.M, etc.)
Chasing paperwork and data from Planning and Buying and from external suppliers.
Reconciling budget with spend.
Verifying delivery.
Providing site schedules.
Provide Auditing data to buyers and planners when needed.
Chasing artwork progress and issuing design instructions to relevant media owners.
Organising the despatch of posters from the central warehouse facility.
Instructing suppliers about poster deliveries, design instruction & special requirements.

Desired Skills & Experience

You will need to have excellent attention to detail and be capable of managing your workload. The role requires confidence in communicating with people at all levels as you will have daily contact with colleagues (face to face) and with suppliers (by phone and e-mail).

Knowledge of the following packages is necessary: Outlook, Word, Excel.

Training will be given on our in-house database system.

Employee Transparency

At Mediabrands and Kinesso, we celebrate difference and believe this makes us stronger. Mediabrands and Kinesso are equal opportunity employers and committed to championing an inclusive culture that provides a sense of belonging for all our employees. We do not discriminate against any applicant based on age, disability, race, colour, ethnicity, national origin, gender, sexual orientation, gender identity, religion, belief, marital status or any other characteristic protected by law.

Please reach out to our Talent Inclusion Specialist Jess at [email protected] if you would like to have a confidential conversation regarding any adjustments that would ensure our recruitment process is accessible for you. Please note requesting a reasonable adjustment will not affect your application.

The Perks

We aim to provide all our people with a supportive and fun work environment where you can develop your full potential and benefit from the broad range of opportunities within the agency. When you join us, we want to make sure you feel valued – and that you are rewarded for your fantastic work. So, we also offer a range of benefits:

Flexi–leave, with 25 days annual leave to be taken as minimum. In addition to your holiday entitlement, the office usually closes between Christmas & New Year
Free breakfast and free lunch
Early finish Fridays
Core Hours (Mon-Thurs, flexible start/finish times)
Retail discounts
Electric vehicle salary sacrifices car scheme
Wellbeing programme, including Headspace & flu jabs
Interest free season ticket loan
Paid time off for Volunteering
Group Income Protection
Life Assurance
Private Medical Insurance or Health Cash Plan (dependent on level)
Group Personal Pension Plan with matched contributions from 3-6%
Generous Parental Leave & Pay
Independent mortgage advice
Financial education
Employee Assistance Programme
Free eye tests
Flexible benefits including Dental, Travel insurance, Cycle to Work, Gym Discounts and many more!