Temporary Administrative Assistant

Overview

UE Manufacturing is Now Hiring Temporary Administrative Assistant located at 10000 NW 2nd, Oklahoma City, OK 73127. Responsible for supplying administrative support services to a manager, professional group, or organizational department. Perform basic administrative tasks and projects of a lesser complexity under direct supervision. Rely on established guidelines and/or detailed direction. Tasks will familiarize employee with the programs and policies of the company.  This is a temporary role with the potential to become full-time.

Responsibilities

• Perform word-processing duties including typing of reports, correspondence, and memoranda.  
• Proofread all prepared documents for spelling and typographical errors.                                                                         
• Prepare and produce various routine and basic reports as assigned, following direction for format layout.
• Ensure reports are distributed to all required individuals.  
• Create basic documents, graphs, and charts for various routine and basic projects using word processing, spreadsheet and graphics software.   
• Receive, screen, and direct telephone calls from employees and external customers. 
• Take telephone messages.
• Answer caller questions and/or refers caller to appropriate person.
• Follow up with callers on information requests.
• Establish and maintain filing systems for various confidential files and records. 
• Routinely file all documents.                              
• Organize and communicate meeting requests. 
• Coordinate schedules of meeting attendees, set up meeting times, and secure meeting rooms. 
• Create meeting agendas, take minutes, and distribute information to meeting attendees.  
• Facilitate distribution of various managerial and/or departmental communications or other materials. 
• Assist in the administration of various departmental programs.
• Maintain office supplies.

Qualifications

• Ability to perform work accurately and thoroughly.  
• Possessing the trait of being organized or following a systematic method of performing a task.  
• Ability to effectively build relationships with customers and co-workers. 
• Ability to communicate in writing clearly and concisely.  
• Ability to communicate effectively with others using the spoken word.  

Education:

High School Graduate or General Education Degree (GED) and one to two years related experience.   

Skills & Abilities:

Computer Skills: Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Physical Activities & Requirements: 

Standard Office Criteria

Working Conditions: 

Standard Office Criteria