Overview:
Universal Engineering Sciences (UES) has an opening in our Construction Services Department. UES is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope.
Overview
Universal Engineering Sciences (UES) is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope services.
Summary
The Administrator must be highly organized, detail-oriented, and capable of managing various administrative tasks in a fast-paced construction environment. The Administrator will work closely with the project managers, contractors, and other stakeholders to ensure the efficient execution of construction projects.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Physical Demands & Work Environment
• Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance, talk, and hear. Standing or sitting for extended periods of time may be required.
• Lifting and/or moving up to 10 lbs. is expected.
• The noise level is usually moderate.
Essential Duties and Responsibilities:
- Maintaining accurate and up-to-date project documentation, including contracts, permits, plans and correspondence
- Coordinating project meetings, including scheduling preparing agendas, and documenting meeting minutes
- Assisting in financial tasks, such as processing invoices, billing, tracking project expenses and maintaining budget reports
- Ensuring compliance with local regulations and obtaining necessary permits for construction projects.
- Monitoring and tracking permit applications and approvals
- Liaising with vendors, suppliers, and subcontractors to procure materials and services needed for construction projects.
- Maintaining vendor relationships and negotiating contracts as needed
- Supporting quality assurance efforts by documenting inspections, tracking deficiencies, and ensuring corrective actions are implemented
- Monitoring and enforcing safety protocols on construction sites to ensure compliance with occupational health and safety regulations.
- Assisting in conducting safety training sessions for project personnel
- Providing administrative support for project reporting requirements
- Other duties may be assigned
Required Qualifications:
- Valid Florida Driver’s License with an acceptable driving record (in accordance with our Driver’s License and Motor Vehicle Record Check Criteria)
- Ability to pass a background check screening in accordance with Florida’s Jessica Lunsford Act (or equivalent state classification).
- Ability to read & write, and comprehend simple instructions, short correspondence, and memos. Knowledge of written communication formats and composition, including grammar and vocabulary. Ability to present to one or more people, including customers, clients, and other employees of the organization. Ability to speak effectively with colleagues, supervisors, and customers/clients.
- Computer skills sufficient to operate a laptop and cell phone, including sending and receiving emails, prepare and present PowerPoint Presentations, and learn Deltek Vision, SAP Concur, and CRM software.
- Mathematical skills sufficient to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw or create, and interpret, bar graphs.
- Reasoning ability to handle multiple and changing priorities concurrently. Ability to work with problems and deal with a variety of variables. Ability to apply common sense to carry out instructions furnished in written, oral, or diagram form. Ability to effectively communicate about products, services, and technical requirements to both the client/customer and employees within UES.
Preferred Qualifications:
- High school education/GED
- Proven experience in administrative roles, preferably in construction industry
- Proficiency in Microsoft Office
Who We Are:
UES provides essential engineering services for some of the most prominent and significant projects in the nation. Our team members, from our drillers to administrative staff, contribute directly to projects that transform communities. With some of the greatest talent in Geotechnical Engineering, Construction Materials Testing and Inspection, Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope, we are committed to delivering groundbreaking solutions for our clients. At the core of our success is our team members who make it all possible. We know that the projects we deliver are only as good as our people, which is why we offer enriching opportunities for career growth at every level.
Growing in Excellence
As the #1 fastest growing AEC firm on The Zweig Group’s Hot Firm list in 2021, UES is poised to lead our industry into the future. As we evolve from a one-man operation to a company spanning 73 branches and 3,500 employees, we’re looking for enthusiastic talent to launch their careers and grow along with us.
Why Work at UES?
We value the individual contributions of our employees, and we show this through providing great benefits. Click
here to see how we support our people in and out of the workplace
. Please ask your recruiter what benefits plans apply to you.
#GroundedInExcellence
EEO/AA/Disability/Veteran Universal Engineering Sciences is a Drug-Free Workplace. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
