Clinical Operations Assistant

Work Schedule: 
This is a full time, 1.0 FTE position.  Shifts will be scheduled Monday – Friday scheduled for eight hours between 7:00 am – 4:30 pm. Hours may vary based on the operational needs of the department. This is a hybrid position working 2 – 3 days per week at East Madison Hospital, in Madison, WI, and the remainder working from home after the training period.

Be part of something remarkable

Bring your organizational skills to UW Health.

We are seeking a Clinical Operations Assistant to:

• Lead and support payroll and staff scheduling functions, including daily timekeeping review, payroll corrections, schedule updates, and ensuring compliance with organizational policies and pay practices. 
• Serve as a primary resource for staff and leaders regarding payroll, scheduling, time-off requests, and related policies, providing accurate guidance and timely issue resolution. 
• Provide leadership support through management of calendars, maintenance of agendas, taking meeting minutes, and coordinating activities and schedules for management and department teams. 
• Coordinate administrative aspects of Perioperative Services, including preparing reports, researching issues, and assisting in updating policies, procedures, manuals, and administrative tools. 
• Ensure departmental and staff compliance with policy and procedure requirements, including quality control monitoring of time-sensitive processes and workflows.
• Purchase supplies, materials, services, or equipment.

At UW Health, you will have:

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance. 
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions.

Qualifications

• High School Diploma or equivalent Required
• Associate's Degree in Business Administration, Healthcare or related field Preferred

Work Experience

• 1 year of experience in an administrative support role Required
• 3 years of experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Our Commitment to Social Impact and Belonging

UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
 

Pay Range: $20.69 - $28.01 / hour