Administrative Support Assistant

APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistants to serve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements. The successful candidate will be responsible for the following:  

• Greet customers, provide information and refer as appropriate. 
• Screen and process routine telephone communications, mail and requests. 
• Schedule and maintain calendar of appointments, meetings, travel itineraries, etc. 
• Coordinate travel arrangements, make reservations, and process reimbursements. 
• Maintain files and databases; assemble and format data to create simple reports. 
• Prepare documents, meeting materials, correspondence. 
• Update and make routine changes to web pages. 
• Maintain confidential and sensitive information and materials. 
• Record and distribute meeting minutes. 
• Compose and edit written communication. 
• Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities repairs/needs. 
• Onboarding Partner - Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges. 
• Maintain records and files on all employees. Create employee reports for department supervisors. Assist with wage terminations, rate increases, and job additions.

The hours on this position vary greatly from week to week and can range from 0 to 20.

This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.  

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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