Full-Time

Department Coordinator

Confirmed live in the last 24 hours

Pacific Life

Pacific Life

1,001-5,000 employees

Consulting
Financial Services

Compensation Overview

$23.86 - $29.16Hourly

+ Incentive Pay

Junior, Mid

Newport Beach, CA, USA

This role is hybrid, requiring in-office presence.

Category
Procurement & Sourcing
Warehouse Operations
Operations & Logistics
Required Skills
Power BI
Word/Pages/Docs
Coupa
Excel/Numbers/Sheets
PowerPoint/Keynote/Slides
Requirements
  • 2+ years of experience
  • Must be a strong team player with a collaborative mindset, able to work effectively with a diverse team and take direction from senior staff.
  • Ability to adapt to changing priorities and maintain a proactive approach in a fast-paced environment.
  • Strong organizational and multitasking abilities, with a keen attention to detail.
  • Ability to handle confidential information with professionalism and discretion.
  • Previous experience with procurement, invoicing, and office administration
  • Experience in Microsoft Office Suite including Outlook, PowerPoint, Word, Excel and Power BI
Responsibilities
  • Oversee the full invoice process for both CMD Finance and Product departments via Coupa, ensuring timely, accurate, and efficient processing.
  • Coordinate new hire onboarding, including submitting Workday requests, arranging equipment and software needs, and providing first-day assistance.
  • Ensure new team members are added to all relevant distribution channels for seamless communication and integration into the team.
  • Manage IT and facility-related requests, including access permissions, software needs, and office space reservations.
  • Handle office-related requests such as name removals, furniture updates, and resolving office issues in a timely manner.
  • Organize and manage departmental meetings, including quarterly CMD Product and Finance meetings, and support recognition initiatives.
  • Coordinate offsite events, such as team-building activities, recognition dinners, and virtual gatherings as requested.
  • Assist in supporting larger department-wide events, coordinating logistics alongside senior administrative staff.
  • Provide calendar management and scheduling assistance to the department, ensuring meetings series are efficiently coordinated.
  • Support departmental officers with calendar organization and meeting coordination as needed.
  • Maintain an organized inventory of departmental records, office supplies, and equipment.
  • Assist with project-related tasks such as creating and maintaining SharePoint sites to improve team collaboration.
  • Support ad-hoc project requests and other duties as needed.

Company Stage

N/A

Total Funding

$189.4M

Headquarters

Newport Beach, California

Founded

1868

Simplify Jobs

Simplify's Take

What believers are saying

  • Lifetime Income solution attracts clients seeking secure retirement options.
  • Enhanced annuity products offer flexibility and growth, increasing product attractiveness.
  • Strong real estate financing position opens more sector opportunities.

What critics are saying

  • Increased competition in annuities market from companies like Prudential and MetLife.
  • Potential financial exposure from significant real estate investments.
  • Integration challenges with Selerix could affect customer satisfaction.

What makes Pacific Life unique

  • Pacific Life partners with T. Rowe Price for innovative Lifetime Income solutions.
  • Recognized as a top community-minded company, enhancing brand reputation and trust.
  • Real-time integration with Selerix improves benefits administration accuracy and efficiency.

Help us improve and share your feedback! Did you find this helpful?

Benefits

Health Insurance

Paid Vacation

Paid Parental Leave

Adoption Assistance

401(k) Retirement Plan

401(k) Company Match