Full-Time

Department Coordinator

Confirmed live in the last 24 hours

Pacific Life

Pacific Life

1,001-5,000 employees

Fintech
Financial Services

Compensation Overview

$23.86 - $29.16Hourly

+ Incentive Pay

Junior, Mid

Newport Beach, CA, USA

This role is hybrid.

Category
Procurement & Sourcing
Warehouse Operations
Operations & Logistics
Required Skills
Inventory Management
Coupa

You match the following Pacific Life's candidate preferences

Employers are more likely to interview you if you match these preferences:

Degree
Experience
Requirements
  • 2+ years of experience
  • Must be a strong team player with a collaborative mindset, able to work effectively with a diverse team and take direction from senior staff.
  • Ability to adapt to changing priorities and maintain a proactive approach in a fast-paced environment.
  • Strong organizational and multitasking abilities, with a keen attention to detail.
  • Ability to handle confidential information with professionalism and discretion.
Responsibilities
  • Oversee the full invoice process for both CMD Finance and Product departments via Coupa, ensuring timely, accurate, and efficient processing.
  • Coordinate new hire onboarding, including submitting Workday requests, arranging equipment and software needs, and providing first-day assistance.
  • Ensure new team members are added to all relevant distribution channels for seamless communication and integration into the team.
  • Manage IT and facility-related requests, including access permissions, software needs, and office space reservations.
  • Handle office-related requests such as name removals, furniture updates, and resolving office issues in a timely manner.
  • Organize and manage departmental meetings, including quarterly CMD Product and Finance meetings, and support recognition initiatives.
  • Coordinate offsite events, such as team-building activities, recognition dinners, and virtual gatherings as requested.
  • Assist in supporting larger department-wide events, coordinating logistics alongside senior administrative staff.
  • Provide calendar management and scheduling assistance to the department, ensuring meetings series are efficiently coordinated.
  • Support departmental officers with calendar organization and meeting coordination as needed.
  • Maintain an organized inventory of departmental records, office supplies, and equipment.
  • Assist with project-related tasks such as creating and maintaining SharePoint sites to improve team collaboration.
  • Support ad-hoc project requests and other duties as needed.
Desired Qualifications
  • Previous experience with procurement, invoicing, and office administration
  • Experience in Microsoft Office Suite including Outlook, PowerPoint, Word, Excel and Power BI

Company Stage

N/A

Total Funding

$189.4M

Headquarters

Newport Beach, California

Founded

1868

Simplify Jobs

Simplify's Take

What believers are saying

  • Partnership with T. Rowe Price introduces innovative lifetime income solutions to the market.
  • Enhanced annuity features address diverse retirement income needs with flexible growth and protection options.
  • Integration with Selerix elevates digital customer experience, aligning with tech-forward industry trends.

What critics are saying

  • Increased competition in annuities may pressure Pacific Life's market share and profitability.
  • Integration with Selerix could expose Pacific Life to potential data privacy and security risks.
  • High equity exposure in annuities may increase vulnerability to market volatility.

What makes Pacific Life unique

  • Pacific Life offers enhanced annuity features with high equity exposure for growth potential.
  • Integration with Selerix provides real-time updates, improving benefits administration accuracy and efficiency.
  • Recognized as a Civic 50 honoree, Pacific Life emphasizes community-minded initiatives and corporate citizenship.

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Benefits

Health Insurance

Paid Vacation

Paid Parental Leave

Adoption Assistance

401(k) Retirement Plan

401(k) Company Match