Job Description

***IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ECONOMIST, OR REACHABLE ON THE CIVIL SERVICE LIST,
OR ELIGIBLE UNDER THE 55A PROGRAM.***.


The fiscal officer will serve in the Expense Budget Unit of the Division of Bridges. The unit is responsible for managing the divisions $118 million annual operating budget. We are looking for a self-starter who can coordinate multiple priorities in a fast-paced environment with minimum supervision. Excellent communication and the ability to work under tight deadlines skills are a must. The positions responsibilities will include, but not be limited to:

Assist the Expense Budget Director in monitoring the Divisions programs, OTPS and PS budgets as well as expenditures.
Assist in critical budget exercises such as the fiscal year close out.
Assist in identify funding for unanticipated needs.
Ensure the proper execution of funding requests including budget and headcount modifications, such as roster corrections, etc.
Manage DCAS/DMSS, budget databases and procurement credit card.
Coordinate & investigate deliveries and quantity issues with vendors, field staff, document control, accounts payable and executive staff.
Monitor the budget & control all expenditures for personal expenses.
Initiate, process and trace purchase requisitions & purchase orders for supplies & services.
Review the payment package for completeness and accuracy.
Research FMS, M/WBE directory, NYC requirement contract, NYS preferred source vendors.
Implement and develop tools and processes for budget tracking and analysis.
Closely work with other DOT partnering units including Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.
Coordinate with internal units to support efficient and appropriate use of non-City (Federal, State) grant funds in the Expense Budget.
Performs other related assignments, and special projects may be required.

Preferred Skills-
Understanding of FMS2
Understanding of FMS3
Passport Experience
Understanding of NYC budget process
Proficient with MS office
Understanding of Personnel Service (PS) Budget Process
Understanding of Other Than Personnel Service (OTPS) Budget Process
Experience working with Vendors
Invoice Processing

Work Location-
55 Water street

Qualifications

1. A master’s degree from an accredited college or university in economics, statistics, finance, management, business administration, public administration, public policy or related field; or

2. A baccalaureate degree from an accredited college or university, including or supplemented by 24 semester credits in one or more of the course areas of economics, statistics,
finance, management, mathematics, business administration, public administration, and public policy, 12 semester credits of which must have been in economics; and one year of satisfactory full-time experience in one or more of the
fields of finance; economic, fiscal or statistical research; policy analysis; or quantitative, business, market or financial analysis. Graduate semester credits in any of the areas described in "1" above may be substituted for the undergraduate
semester credits on the basis that each 3 graduate semester credits may be substituted for 6 of the required undergraduate semester credits.

Special Note
To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one additional year of full-time experience listed in "2" above.

Special Note
To be eligible for placement in Assignment Level III individuals must have, in addition to meeting the minimum requirements, at least two additional years of full-time experience listed in "2" above.