Trade Show and Event Specialist

Key Responsibilities

• Assist in the planning and execution of user conferences and field events as needed.
• Work with cross-functional teams to help coordinate event logistics, including venue selection, vendor relationships, speaker preparation, AV requirements, catering, and transportation as needed.
• Work with the broader events team to coordinate event registration processes and attendee communications
• Develop and manage budgets for trade shows and events.
• Provide detailed post-event financial reports and analysis.
• Plan and execute company participation in trade shows including trade show selection, internal staffing, travel coordination, and on-site management as needed.
• Manage vendor relationships and negotiate contracts for trade show services and materials.
• Ensure all marketing materials and promotional items are prepared and available for events.
• Coordinate travel arrangements for staff attending trade shows and events.
• Be available to travel to events as required, including evenings and weekends.
• Ensure all event materials are accurate, brand-compliant, and delivered on time.
• Conduct thorough post-event evaluations to gather feedback and identify areas for improvement.
• Maintain an organized inventory of event supplies and promotional materials.

Qualifications

• Minimum of 3 years of experience in trade show and event planning.
• Proven track record of successfully managing event budgets.
• Strong project management skills and the ability to handle multiple tasks
• simultaneously.
• Excellent communication and interpersonal skills.
• Proficiency in event management software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Willingness to travel as required (up to 35%).


Working Conditions
• Office-based with significant travel required.
• Ability to lift and transport event materials as needed.
• Flexible working hours, including evenings and weekends, especially during events.

What’s In It For You

• A dynamic, rapidly growing company, focused on helping organizations thrive 
• Medical, Dental, & Vision Insurance (for full-time employees)
• Competitive & Fair Pay
• Maternity & paternity leave (for full-time employees)
• Short & long-term disability
• Ergonomic and height-adjustable workstations for onsite employees
• Opportunity to learn from a dedicated leadership team
• Weekly Taco Lunches in the summer/fall/spring for onsite employees
• Centrally located open office building in downtown Chicago (Wacker Dr)
• Flexible hybrid work schedules depending on the department with some departments offering fully remote positions in the United States (R&D)
• Top-of-the-line company swag


Join our team and contribute to creating memorable and impactful events that drive our business forward. If you are passionate about event planning and have a keen eye for detail, we would love to hear from you!