People Operations Specialist-Hybrid
Posted on 11/7/2023
Built In

201-500 employees

National tech and startups
Company Overview
Built In's mission is to reinvent how talented people find their professional purpose, companies tell their stories (in a way no job post ever could), communities connect, through shared passions and values.

Company Stage


Total Funding





Chicago, Illinois

Growth & Insights

6 month growth


1 year growth


2 year growth

Chicago, IL, USA
Experience Level
Desired Skills
Applicant Tracking Software (ATS)
Greenhouse (ATS)
Human Resources Information System (HRIS)
People & HR
  • 3+ years of experience in people operations or human resources, with a speciality in benefits administration
  • Strong attention to detail and ability to manage multiple projects at the same time
  • Experience managing HRIS, ATS, and company sites
  • Familiarity with general HR compliance and standards
  • Ability to work independently to complete tasks, take initiative by identifying challenges and proposing solutions
  • You experience working at a tech startup
  • You have experience using specific HR systems like Namely, Greenhouse, Box and Notion
  • Be Inclusive, Always. We're committed to a culture where all people are respected, have a say and can be their whole selves. We will uplift and advocate for one another. Always
  • Be Unreasonably Passionate. Our passion is borderline obsessive, and we're ok with that. No one ever built anything great on a “meh.” We work with outsized passion to fulfill our mission
  • Be Humble. You don't have all the answers. Luckily, you don't have to. Don't worry about being right. Be humble instead
  • Stay Curious. Curiosity is a springboard to the future. It can transform the wisp of an idea into a breakthrough. We ask “what if.” We work with wonder. It's how we innovate
  • Lead with Solutions. Question everything. But offer solutions as you do. Raise issues. But propose a few answers. For every hole you poke, offer a way to patch it up
  • Own the Result. We have no time for blame or shame. When you stumble, own it, learn from it + get back to business
  • Do More. Do more than your job description. Take initiative. Take charge. No job is beneath you, and no job is too big. Be a leader and do more - do whatever it takes
  • Provide first level, administrative support to our employees including HRIS, benefits, and general HR inquiries
  • Support the People team in processing employment changes throughout the employee lifecycle, including compensation/promotion changes, data quality check, document generation and management
  • US benefits administration including vendor/third party communications, new vendor implementations, annual audit and compliance reporting, on-going data and invoice auditing, enrollment management (new hire, open enrollment, life events), COBRA and leave administration
  • Be the primary point of contact for all office vendor relationships (ex: Cintas, Crafty, Kastle, SwagUp) Coordinate office deliveries and ensure the office is stocked with all essential supplies
  • Maintain internal resource documentation and intranet publishing, including benefit plan, policy, and compliance updates
  • Create and maintain information within the employee-facing Notion Site
  • Manage internal and external employment verification requests and provide data for unemployment claims
  • Manage onboarding process: Send offer letters, facilitate new hire's first day and orientation (including benefits presentations), kick off and manage virtual onboarding program, process all new hire paperwork, partner with hiring managers and IT team, manage communications, process I-9s, create and monitor Namely profiles
  • Manage offboarding process: Provide termination support to HR Business Partners (HRBPs), send separation documents, process severance agreements, partner with IT team and managers on offboarding tasks, coordinate with termed employees on outstanding items, and perform backend Namely and file management
  • Support the recruiting process:
  • Support the hiring process for our open positions through opening new Job Requisitions and coordinating candidate interviews with the hiring teams as needed
  • Supporting additional People projects and programs as requested