Full-Time
Administrative Coordinator
Large Animal Clinical Sciences
Deadline 8/6/27
Tufts University
Research university in Medford, MA
Compensation Overview
$27.85 - $38.50/hr
Grafton, MA, USA
In Person
Category
 Administrative & Executive Assistance (1) |
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Required Skills
Marketing
Data Analysis
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Requirements
- A high school diploma or GED is required.
- A college degree may substitute for some years of experience.
- At least five years of related experience is required.
- Advanced knowledge of the Microsoft Office suite is required.
- Ability to monitor financial transactions is required.
- Strong organizational and interpersonal skills are required.
Responsibilities
- Provide advanced administrative support and coordinate operations for the department or business unit under limited supervision.
- Handle confidential situations, resolve problems, and serve as a primary resource for students, faculty, staff, and other constituents.
- Serve as a resource for internal and external constituents, explain and enforce department policies and procedures, resolve escalated problems or concerns, and communicate on behalf of managers when needed.
- Monitor and request updates to website and social media channels and work with marketing and communications teams on communications projects and materials when needed.
- Produce and edit complex documents, reports, spreadsheets, and presentation materials.
- Respond to routine correspondence and prepare meeting agendas and minutes.
- Coordinate multiple calendars and schedules for complex meetings and logistics, including those involving external groups or constituents.
- Oversee daily department or business-unit operations, evaluate workflow, productivity, and customer service, and oversee university services related to technology, facilities, procurement, and other needs.
- Oversee databases and file systems, manipulate and audit data, and request data from other sources for analytical reports.
- Coordinate plans and logistics for projects and large-scale events, including marketing and publicity, speaker communications, venue coordination, and tracking project timelines and deliverables.
- Monitor and track expenditures, research and resolve problems, prepare reports, assist with projections, and work with department or unit leadership as needed.
- Assist with monitoring grants and contracts when needed.
- Train new support staff, students, and temporary help; provide direction, guidance, and feedback on work performance when needed.
- Prepare and monitor human resources and payroll transactions.
- Perform other duties as needed.
Tufts University is a private research university headquartered in Medford, Massachusetts. It offers undergraduate, graduate, and professional programs through schools in the Boston area and beyond.
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