Office Coordinator

The Office Coordinator will provide high-level administrative support by handling all financial transactions, reviewing documents/applications for completeness and accuracy, preparing correspondence for funeral directors, recording retention for all programs in public health, service request forms, and processing various invoices. This position performs administrative support for the Public Health Director, Chief Medical Director, and Maternal Child Health Manager by screening phone calls, scheduling meetings, and greeting visitors. The Office Coordinator may also train lower-level clerical support staff.

Educational/Experience Requirements

• High school diploma or equivalent and three (3) years of full-time paid administrative experience, which must include maintaining records, handling inquiries from the public, using various computer software, and ordering supplies, OR
• Associate Degree and one(1) year of full-time paid administrative experience, which must include maintaining records, handling inquiries from the public, using various computer software, and ordering supplies, OR
• A Bachelor's Degree in Business Administration or related field
• Special Conditions: Employee will be required to complete the FEMA ICS 100, 200, 700 & 800 courses, within 30 days of hire, to become a member of the Public Health Emergency Response Team

Required Tasks

• Resolve complaints from the public and answer questions regarding policies and procedures.
• Train or instruct employees in job duties or company policies or arrange for training to be provided.
• Compile and prepare reports, manuals, correspondence, or other information management requirements.
• Develop or update procedures, policies, or standards.
• Maintain records for various programs in Public Health
• Fill out deposit records, scan checks for electronic bank deposits.
• Handle large currency amounts
• Participate in drills and training as a member of Public Health Emergency Response Team
• Perform other duties as assigned.