Executive Assistant

Responsibilities: 

Calendar Management:

• Coordinate and manage executive schedules, including arranging appointments, meetings, and travel itineraries.
• Ensure expense accounts are coordinate and submitted in a timely manner; Plan, coordinate and prepare team meetings and recurring or ad hoc meetings;
• Organize meetings, book rooms, send videoconference invitations, etc;
• Act as a trusted liaison with the management team, ensuring confidentiality and professionalism at all times;

Project Coordination:

• Assist in coordinating special projects and initiatives as assigned by executives, ensuring deadlines and deliverables are met.
• Prepare certain administrative and operational reports;
• Collaborate on several other related and position-related initiatives.

Documentation and Correspondence :

• Coordinate calls and messages for the executive member, process and distribute incoming postal and electronic mail and other documents, and coordinate the flow of information;

Qualifications: 

• Bachelor’s degree preferred but not mandatory, equivalent experience considered;
• A minimum of 8 years of proven experience in a similar role;
• High level of professionalism, discretion, experience in handling confidential and sensitive information;
• Able to effectively manage complex situations with tight or urgent deadlines and tolerant of ambiguity;
• Work diligently with a variety of stakeholders, both internal and external, and have a positive, prompt approach to organizing and following up on priorities and activities;
• Excellent written and oral communication and presentation skills
• Ability to take initiative, anticipate needs and demonstrate proactivity in decision-making and carrying out activities;
• Excellent organizational skills;
• Availability outside normal working hours for urgent requests; Excellent command of the Microsoft Office suite.

Intelcom is a leading last-mile carrier in the e-commerce sector. Our teams across Canada as well as our network of independent contractors contribute to Intelcom’s daily operations.

Our goal is simple: in a constantly evolving business sector, we don't just follow, we get ahead. In addition to standing out through innovative services and delivery methods, Intelcom is also undergoing a technological transformation where the integration of customer experience and logistics technologies are at the heart of its evolution.

At Intelcom, we know experience comes in many forms and are committed to building a culture where difference is valued. We are always looking for talented and diverse individuals to join our teams. With over 60 delivery centers across Canada, we may have the right opportunity for you.

Apply Now.