Clinical Research Participant Specialist

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The Hussman Institute has an exciting opportunity for a full time Clinical Research Participant Specialist position. The incumbent assists in community outreach, recruitment, enrollment, and retention of participants for clinical studies/trials.  Key responsibilities of this role include scheduling assessments, completion of clinical intakes and assessments, conducting in-person and telephone interviews, and marketing clinical studies/trials.

CORE JOB FUNCTIONS                                                                                              

• Assists with the designs and implementation of overall recruiting strategy for clinical studies/trials.

• Sources and recruits study participants by using databases, social media, hospitals, mental health clinics, shelter programs, etc.

• Prescreens and evaluates candidates for study participation.

• Provides analytical and well-documented recruiting reports to leadership.

• Acts as a point of contact and builds influential client relationships during prescreen process.

• Communicates effectively with participants and referral sources.

• Markets clinical trials to community and participates in community outreach events to promote study awareness.

• Schedules and conducts marketing presentations to various referral sources.

• Understands clinical protocols (i.e. Phase I to Phase IV), associated study specifications and develops effective client recruitment programs accordingly.

• Acts as a primary liaison between referral sources and the organization.

• Completes required forms during the initial evaluation: demographic form, intake form, database consent form, releases of information, etc. and reviews the criteria for the programs.

• Updates and maintain patient database with required information.

• Visits appropriate referral sources (i.e. hospitals, clinics, etc.) to market clinical studies/trials and conducts face-to-face screenings and assessments to determine eligibility; communicates with family or persons involved in participant’s care.

• Designs and develops client education materials as needed.

• Attends and participates in meetings with interdisciplinary treatment team as needed.

• Maintains participant confidentiality at all times.

• Attends field related conferences/seminars/trainings as approved by supervisor.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Department Specific Functions

• Participates in the implementation of policies and procedures to accomplish program goals.

• Participates in outreach, recruitment, enrollment, and retention activities.

• Participates in community events and other activities to increase program awareness.

• Helps design and implement culturally appropriate recruitment, enrollment, and retention strategies.

• Recruits, enrolls and retains participants into the study including obtaining informed consent, conducting interviews and questionnaire completion with research participants according to detailed procedures and guidelines.

• Participates in the scheduling of appointments for program participants.

• Maintains effective lines of communications (phone/emails) with potential and enrolled participants to ensure adherence to study goals and objectives are met.

• Conducts basic examinations such us heigh, weight, automated blood pressure reading, and hip waist ratios according to detailed procedures and guidelines.

• Maintains logs/progress reports to track prospective and enrolled participants as well as participants for follow up program activities.

• Oversees procedures for collecting, processing, and shipping biospecimens to the designated biobank.

• Assists on the maintenance and calibration of study equipment.

• Helps develop forms for collecting/summarizing data as needed.

• Enters data and assists with the creation and maintenance of databases.

• Verifies accuracy, integrity and consistency of research data and participates in data quality control.

• Provides assistance with IRB processes (e.g., abiding by requirement for reporting safety or study deviations, initiating modifications to study procedures, etc.).

• Conducts phlebotomy procedures as needed.

• Participates in ongoing UM and research related trainings.

• Maintains all required research certifications.

• Assists with other research and administrative activities as assigned.

• Local travel involved.

• Bilingual in (English and Spanish) is preferred. 

• Phlebotomy certification is preferred. 

This is a full-time regular position. Flexible hours may be needed to accommodate the needs of the study partipants - some evenings and weekends. The position may also require local travel.  Additionally, travel to national meetings and trainings may also be required. Candidates selected for this position are required to undergo a drug screening test prior to the final offer of employment being made.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS                                                                                            

• Bachelor’s degree in relevant field.

• Minimum one year of related experience required

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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