Practice Coordinator

02270 WFBMG University Group Practice: WFBMC Main - OphthalmologyFull timeYes40Varies

JOB SUMMARY:

Provides support to Practice Manager for administrative direction and day-to-day delivery of patient-centered, cost-effective healthcare services at one or more assigned practices.

EDUCATION/EXPERIENCE:

Associate's degree with healthcare or business management experience preferred; or, an equivalent combination of education and experience.

ESSENTIAL FUNCTIONS:

1. Works closely with Practice Manager on the direction, coordination and administration of policies, procedures and programs for the practice setting.
2. Delivers cost-effective health care services by supporting the practice manager in managing day-to-day operations and procedures in accordance with priorities established by the Practice Manager and/or Associate Director of Practice Operations.
3. Establishes work schedules, task assignments, and allocation of manpower, space and equipment to ensure effective and efficient patient care and promote conformance with practice service commitments.
4. Satisfies treatment and service requirements by following clinical guidelines, facilitating collaboration between clinical and administrative staff at the practice site, to continuously improve patient satisfaction.
5. Assists practice manager to ensure the resolution of and/or handles patient complaints or problems regarding charges, patient care, customer service and other related issues.
6. Coordinates various human resources functions at the practice site, in cooperation with practice manager, including: administrative supervision of practice staff and coordinating vacation schedules.
7. Provides input to the practice manager, for performance appraisals; need for coaching and/or counseling, and/or termination of the employment relationship.
8. Works with Practice Manager and/or Associate Director of Practice Operations to manage budgetary activities as determined by the levels of authority.
9. Participates in marketing and business development activities to promote awareness of practice services to the community.
10. Ensures adherence to legal and regulatory requirements (OSHA, CLIA, HIPAA, and Coding) as well as supporting various quality initiatives.
11. In coordination with the practice manager, serves as liaison with all levels of administration, providers and outside organizations to coordinate practice business, accomplish directives and facilitate problem resolution.
12. In coordination with the practice manager, makes appropriate calls regarding building maintenance issues, maintains building Safety Plan in the event of fire, power failure, inclement weather conditions and maintains related records.
13. Assures conformity by all employees and resources to the Company corporate values, policies, procedures, business ethics, and practices.
14. Performs other related duties incidental to the work described herein.
15. Participates in regular team meetings and continuous quality improvement activities.

SKILLS/QUALIFICATIONS:

• Excellent communication and interpersonal skills
• Ability to work independently
• Knowledge of computer systems and applications- Word, Excel, Power Point, Outlook, practice management systems, electronic health records
• Excellent problem solving skills
• Excellent decision-making skills
• People management skills
• Teamwork
• Knowledge of organizational policies, procedures and protocols

WORK ENVIRONMENT:

• Work closely with medical providers, clinical and front office staff.
• Rounding to assigned clinics
• Fast paced and changing healthcare environment
• Highly regulated industry
• Large integrated healthcare organization
• Travel by personal vehicle for work related activities

Pay Range

$24.85 - $37.30

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program