Department Coordinator

Special Instructions to Applicants: 

All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lecture series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary:

The Department Coordinator coordinates and supports administrative functions and operations in the Department of Political Science under general supervision.

This is a part-time position working 20 hrs/week. Because this position is part-time, there are no remote work options. 

Ideal Candidate Statement:

The ideal candidate has strong verbal and written communication skills, is proactive and service-oriented.

Workplace Requirements:
This position is exclusively on-site, part-time at 20 hours a week. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range: $20.00/hour
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.

Minimum Requirements: 

• Associate’s Degree
• 2+ years of experience of working in an office environment
• Intermediate knowledge of word processing

Skills:

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs to complete work assignments
• Intermediate data reporting skills
• Strong verbal and written communication skills
• Basic problem solving and critical thinking skills
• Ability to work under moderate supervision and complete tasks in a timely manner
• Customer service oriented

Preferences:

• Bachelor’s degree
• Experience working in an institution of higher education
• Experience with Oracle Cloud
• Experience with cloud applications (Google Docs, Google Sheets, etc.)
• Experience with financial business systems for purchasing, processing expenses, etc.

Essential Functions

• Provides support to faculty, administrators, students, and staff by implementing and administering day-to-day functions of the department 
• Interprets, implements and ensures compliance with policies and procedures, and recommends alternative solutions
• Reviews and monitors trends to provide recommendations to streamline functions in the department
• Monitors and tracks expenses, processes financial transactions expense reports, honoraria, reimbursements
• Represents the department within the school
• Creates communications and outreach plans to include relationship development, communications, and / or compliance 
• Manages equipment inventory and disposal through Rice processes
• Handles facilities work requests and follow-up 
• Performs all other duties as assigned

Additional Functions

• Provide event support by creating flyers, advertising events, setup/takedown, supplies, etc.
• Assist with scheduling duties such as guest speaker itineraries, reservations, travel, etc.