Salary Range: 115000 to 129000 (Currency: USD) (Pay period: per-year-salary)

What you’ll be doing

• Proactively manage the CEO’s time: calendaring, vetting, and prioritizing
• Communicate with internal and external stakeholders on behalf of the CEO in a professional and empathetic manner
• Use detailed knowledge of CEO’s prioritize to manage conflicting needs, handle matters with urgency and care, and enthusiastically follow through on projects to successful completion
• Review and summarize reports, documents, and information to keep CEO updated on project progression
• Oversee daily office operations to ensure a clean, organized, and well-stocked environment, creating a positive and efficient experience for all employees, visitors, and vendors.
• Prepare agendas, documents, and decks to ensure all meetings run smoothly; keep detailed notes during meetings
• Help plan internal and external events for our Clients and Employees.
• Maintain our San Francisco office and related facilities needs including implementing and communicating facilities policies and practices
• Vendor management; handle repairs & preventative maintenance vendors (including but not limited to HVAC, kitchen equipment, catering/snack, furniture, janitorial, security etc.)
• Manage our emergency preparedness planning
• Continuously monitor for new health and safety regulations through OSHA, WHO, CDC
• Track monthly spending and budget; work with Finance and you manager to set and maintain budgets
• Maintain office schedule by picking-up and preparing conference rooms
• Administrative functions include but are not limited to security badges, scheduling conference rooms, mail sorting
• Partner with our IT team on all levels on various tasks

What would make you a strong fit for the role?

• 5+ years working as an executive assistant for C-level executives or Founders
• Previous office management or facilities experience a plus
• Expert in G-Suite.
• Self start and problem solver: you can independently solve problems as they arise with good judgment by leveraging your contacts and researching solutions independently
• Available outside of traditional working hours
• Anticipate problems and prepare primary and alternate solutions as needed in a calm and efficient manner
• Experience managing leader’s calendars and schedules who have multiple competing priorities
• Clear and concise verbal and written communication skills is a must
• Professional and able to interact with high profile clients and executives
• You have a natural inclination towards logistics, planning, and details.
• Ability to work well in a fast-paced environment, juggling multiple projects at once
• Organized and detail oriented
• Ability to prioritize assignments
• Strong work ethic; ensure confidentiality of all appropriate communications
• Ability to move 50 lbs., bend, stretch, stand for extended periods of time
• High School Diploma or equivalent; BA/BS preferred