Full-Time

Executive Assistant/Workplace Administrator

Posted on 11/9/2024

Side

Side

201-500 employees

Supports top real estate agents' businesses

Enterprise Software
Real Estate

Compensation Overview

$115k - $129kAnnually

Senior

San Francisco, CA, USA

Position requires onsite presence in San Francisco, California.

Category
Executive Support
Administrative & Executive Assistance
Administrative Support
Requirements
  • 5+ years working as an executive assistant for C-level executives or Founders
  • Previous office management or facilities experience a plus
  • Expert in G-Suite
  • Self start and problem solver: you can independently solve problems as they arise with good judgment by leveraging your contacts and researching solutions independently
  • Available outside of traditional working hours
  • Anticipate problems and prepare primary and alternate solutions as needed in a calm and efficient manner
  • Experience managing leader’s calendars and schedules who have multiple competing priorities
  • Clear and concise verbal and written communication skills is a must
  • Professional and able to interact with high profile clients and executives
  • You have a natural inclination towards logistics, planning, and details
  • Ability to work well in a fast-paced environment, juggling multiple projects at once
  • Organized and detail oriented
  • Ability to prioritize assignments
  • Strong work ethic; ensure confidentiality of all appropriate communications
  • Ability to move 50 lbs., bend, stretch, stand for extended periods of time
  • High School Diploma or equivalent; BA/BS preferred
Responsibilities
  • Proactively manage the CEO’s time: calendaring, vetting, and prioritizing
  • Communicate with internal and external stakeholders on behalf of the CEO in a professional and empathetic manner
  • Use detailed knowledge of CEO’s prioritize to manage conflicting needs, handle matters with urgency and care, and enthusiastically follow through on projects to successful completion
  • Review and summarize reports, documents, and information to keep CEO updated on project progression
  • Oversee daily office operations to ensure a clean, organized, and well-stocked environment, creating a positive and efficient experience for all employees, visitors, and vendors
  • Prepare agendas, documents, and decks to ensure all meetings run smoothly; keep detailed notes during meetings
  • Help plan internal and external events for our Clients and Employees
  • Maintain our San Francisco office and related facilities needs including implementing and communicating facilities policies and practices
  • Vendor management; handle repairs & preventative maintenance vendors (including but not limited to HVAC, kitchen equipment, catering/snack, furniture, janitorial, security etc.)
  • Manage our emergency preparedness planning
  • Continuously monitor for new health and safety regulations through OSHA, WHO, CDC
  • Track monthly spending and budget; work with Finance and you manager to set and maintain budgets
  • Maintain office schedule by picking-up and preparing conference rooms
  • Administrative functions include but are not limited to security badges, scheduling conference rooms, mail sorting
  • Partner with our IT team on all levels on various tasks

Side Inc. partners with high-performing real estate agents to help them efficiently manage their businesses while maintaining full ownership. The company provides advanced technology and support services, including a proprietary app for automating transaction management. Unlike traditional brokerages, Side Inc. focuses solely on top agents, ensuring compliance and facilitating the launch of their own companies without needing to operate a brokerage. The goal is to empower exceptional agents to achieve remarkable results in their careers.

Company Stage

N/A

Total Funding

$256.3M

Headquarters

San Francisco, California

Founded

2017

Growth & Insights
Headcount

6 month growth

-7%

1 year growth

-12%

2 year growth

-20%
Simplify Jobs

Simplify's Take

What believers are saying

  • Agents partnering with Side Inc. have reported significant growth, such as increasing production from $23M to $300M in four years.
  • The company's continuous expansion into new states offers ample opportunities for growth and market penetration.
  • Side Inc.'s advanced technology platform and support services enable agents to transform into market-leading boutique brands.

What critics are saying

  • Focusing only on high-performing agents may limit the company's market size and growth potential.
  • The real estate market's volatility could impact the success of Side Inc.'s business model.

What makes Side unique

  • Side Inc. exclusively partners with high-performing agents, unlike traditional brokerages that cater to a broader range of agents.
  • The company provides agents with full ownership of their businesses, a unique offering in the real estate industry.
  • Side Inc.'s proprietary app automates transaction management, allowing agents to focus more on client service.

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Benefits

Competitive compensation packages

Comprehensive medical, dental, and vision

Wellness perks

Flexible work hours and time off

Professional development funds

Transparent culture

Pet friendly workplace

Pre-tax commuter & FSA benefits

INACTIVE