Job Description

Responsibilities:

• Manage executives’ calendars, scheduling appointments, and coordinating meetings and travel arrangements.
• Prepare and distribute correspondence, memos, reports, presentations, and other documents.
• Screen and prioritize incoming calls, emails, and other correspondence, responding or redirecting as appropriate.
• Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.
• Assist with the preparation and organization of meetings, including agenda creation, meeting minutes, and follow-up action items.
• Conduct research, compile data, and prepare reports or presentations as needed.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professional relationships and facilitating communication.
• Coordinate special projects and events as assigned.
• Manage office supplies and equipment, ensuring availability and functionality.
• Perform other administrative duties as required to support the executive team and enhance organizational efficiency.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Proven experience as an executive assistant or similar role, supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong interpersonal skills and the ability to communicate effectively with individuals at all levels.
• High level of discretion and confidentiality.
• Detail-oriented with a commitment to accuracy.
• Ability to adapt to changing priorities and work effectively in a fast-paced environment.