Department
BSD NSI - Administration
About the Department
The Neuroscience Institute was established in 2014 to serve neuroscience throughout the University of Chicago. Over the past 3 years, the Institute has expanded to develop two new Centers: The Grossman Center for Quantitative Biology and Human Behavior and the Center for Motor Neuron Disease. The Institute seeks to hire an administrator committed to the advancing the mission and goals of both Centers.
The Grossman Center for Quantitative Biology and Human Behavior will develop and expand cutting-edge quantitative methods poised to probe the nervous system and foster deep collaborations with experimental groups to test emerging theories of the brain. To accomplish this, the Grossman Center will house a team of world-class computational scientists that act as a nexus for the quantitative thought about the brain spanning the divisions and departments across the University of Chicago.
The mission of the Center for Motor Neuron Disease (CMND) is threefold. First, we seek to generate new knowledge and advance our understanding of ALS and other neurodegenerative diseases. Second, we firmly believe that biomedical breakthroughs are fueled by unique collaborations that bring together scientists with diverse expertise. Third, and most importantly, CMND aims to train the next generation of scientists and expose high school students in the South Side of Chicago to the scientific method.
This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.
Job Summary
The Grossman Center for Quantitative Biology and Human Behavior and the Center for Motor Neuron Disease is looking to hire a Center Administrator who will be dedicated to building and launching programs in theoretical neuroscience and neurodegeneration. Under direction from the Neuroscience Institute Administrative Director and Center Directors, the Center Administrator provides thoughtful leadership to develop strategic administrative initiatives that meet the mission of each Center. Overseeing the daily management of all operational, financial, & business functions, the Center Administrator will perform complex and diverse administrative duties pertaining to the management of the physical space, supporting the needs of education programs in our Computational Neuroscience Training Grant as well as partnering with senior leadership to advance various program initiatives. The Center Administrator will also be tasked with planning, organizing and executing logistics for new programming, seminar and symposia, overseeing general office management and ensuring all expenses are paid, allocated to the appropriate accounts and bills are reconciled.
Responsibilities
Manage the daily administrative operations of both Centers and support day-to-day administrative needs of the physical space.
Develop and maintain Center Governances.
Ensure all office materials are ordered stocked.
Provide and manage administrative support for the office suite, including but not limited to calendar management, room reservations, and AV support.
Badge Access: Assist with badge reader access for the Theory Center space by maintaining our security spreadsheets and providing space access for students/new staff/postdocs.
Special Events and Journal Clubs
Manage logistics for Center events such as lectures, journal clubs and conferences.
Coordinate all pre-event arrangements, including event schedules, publicity, event venues, travel and lodging for guests, catering, and supplies.
Provide day-of support, including set-up/clean-up, check-in, standard audio-visual needs.
Assist in the monitoring of the various financial and budgetary activities, including vendor contracts and reimbursements. Prepare and monitor the budget for the unit.
Researches and analyzes data to create reports and may create other reports for grants and contracts.
Financial Support
Provides financial support through budgeting, accounting, accounts receivable/payable, and procurement.
Liaise with Institute Administrative Coordinator to reconcile accounts and reporting.
Oversees compliance with University financial policies, updating fiscal policies, and educating faculty, postdocs, and students on changes.
Training Program for Computational Neuroscience
Manage logistics for training grant by organizing bi-weekly journal clubs, yearly undergraduate symposium, external review and training grant workshops.
Set up Student and Leadership meetings for progress reports.
Provide financial support through accounting and student stipend processing.
CMND Pilot Programs
Organize and manage CMND Trainee Pilot Program by developing tracking and review system for pilot funding and renewals.
Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.
Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Certifications:
---
Preferred Qualifications
Experience:
Managing multiple projects simultaneously and effectively.
Managing finances or creating budgets.
Preferred Competencies
Effectively use financial systems.
Computer programs, such as MS Office Word, and Excel, standard email and internet applications.
Use Excel at an intermediate level.
Strong oral/written communication skills.
Leverage the strength of others to achieve departmental/divisional goals.
Manage budgets effectively; apply financial tools and techniques to meet operational objectives.
Work collaboratively with colleagues.
Strong analytical skills.
Strategize effectively.
Apply intercultural knowledge, interpersonal skills, and teamwork to function in diverse environments.
Working Conditions
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
Scheduled Weekly Hours
40
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Pay Rate Type
Salary
FLSA Status
Exempt
Pay Range
$60,000.00 - $75,000.00
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Administrative & Executive Assistance (2)