Executive – Purchase

Job Description

Business Responsibility Areas

➢ PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).
➢ Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated
➢ Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in the company's Quality Systems (QS)

➢ Ensure vendor’s portal or boardwalk usage compliance and coordination with IT if any issue
➢ Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function
➢ Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively
➢ Quality rejection handling and CAPA closures in SAP as guided by Manager
➢ Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system
➢ On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports

➢ Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.
➢ Ensure on-time actions on quarterly slow moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.
➢ Ensure 100% compliance to the purchase related QS processes in terms of following activities as stated in process and ensure data capture in QRs as per QS. If any issue in understanding or scope for improvement to be discussed with Manager.
➢ Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.
➢ Actively participate and complete assigned projects.

Key Performance Indicators

• Vendor Delivery performance
• Vendor payment performance
• CAPA closure within timelines
• SKU Variance as per target
• Rejected stock disposal within target
days
• PR to PO conversion as per target timelines
• MIS report generation and circulation as per
target date
• 100% QS compliance
• NVA reductions

Qualifications

• Essential: Graduate
• Desired: Commercial Graduate

Previous Experience: 

6 months to 2 years of experience

Essential
• Excel expertise
• Basic commercial knowledge
Desired
• Previous purchase experience
• SAP/ERP exposure

Functional Competencies: 

Basic commercial knowledge
Conversant with Excel, Word, SAP

Behavioral Competencies:

• Communication skills (written and verbal) for coordination with internal and external
stakeholders
• Time management skills

Additional Information

Salary Range : 5 - 6 LPA

Department : Purchase (Packing Materials)

Reporting to: Assistant Manager - Purchase

Key Interactions

Internal: Accounts / IT/ Taxation / Planning / Plants / CMD / Finance / Inbound Logistics

External: Vendors, Transporters