Contract

Executive Assistant C-level

x/f/m

Updated on 9/3/2026

Doctolib

Doctolib

Healthcare access and practice software

No salary listed

Île-de-France, France + 1 more

More locations: Levallois-Perret, France

Hybrid

Two days on-site per week required.

Category
Administrative & Executive Assistance (1)
Required Skills
Sales
Business Strategy
Requirements
  • At least 5 years of experience as an Executive Assistant supporting senior leaders such as C-level executives or a Managing Director in complex, dynamic, high-growth environments.
  • Strong business judgment, including the ability to understand strategic priorities, distinguish urgent from important matters, and connect subjects to business impact.
  • Experience coordinating multiple stakeholders across seniority levels with professionalism and diplomacy.
  • Ability to anticipate problems, find solutions quickly, and bring structure to changing situations.
  • Ability to work autonomously, gather information from the appropriate people, and advance topics independently.
  • Strong emotional intelligence and the ability to adapt communication with tact, clarity, and accuracy to different audiences.
  • Fluency in written and spoken English.
Responsibilities
  • Support the Managing Director France, who owns the France P&L and the Commercial, Customer Care, Growth, PA, and Communication teams.
  • Manage and optimize the Managing Director’s agenda by prioritizing, arbitrating, and building an effective time matrix aligned with business priorities.
  • Coordinate exchanges between Sales, Customer Care, Growth, Marketing, and other key functions to facilitate topics and decisions.
  • Prepare and orchestrate key meetings, including executive committees, business reviews, all-hands meetings, and strategic meetings with senior internal and external stakeholders.
  • Track actions and next steps from important meetings and ensure that outstanding matters are resolved.
  • Anticipate critical topics, resolve problems quickly, and provide structure in high-velocity situations.
  • Manage the Managing Director’s administrative matters, including expense reports, travel, internal tools, and approvals.
  • Organize and coordinate team events, including team meetings, offsites, and seminars, for the France leadership team.
  • Provide occasional organizational or ad hoc coordination support to the Managing Director’s direct reports.
  • Contribute as a PMO to strategic cross-functional projects with significant impact on the France organization.
Desired Qualifications
  • Experience in a technology, SaaS, or business-oriented scale-up environment, particularly in Sales, go-to-market, or Growth.
  • Experience coordinating cross-functional projects or strategic initiatives as a PMO.
  • Interest in improving processes and structuring operating methods to support collective performance.
Doctolib

Doctolib

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Website

Doctolib is a European healthcare technology company. Its platform supports appointment booking, teleconsultation, patient communication, clinical workflows, and practice administration. Patients use Doctolib to find and manage care, while healthcare professionals and organizations use its software to coordinate services. The company combines consumer applications with subscription software, implementation, security, customer support, and local market operations. Roles span product, engineering, data, design, sales, implementation, customer service, and healthcare operations.

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