Contract Talent Acquisition Coordinator

About Reputation

Reputation has changed the way companies improve their customer experience through feedback. Based in Silicon Valley and founded in 2013, Reputation is the only platform that empowers companies to fulfill their brand promise by measuring, managing, and scaling their reputation performance in real-time, everywhere. Functioning as a business’ eyes and ears in the spaces where customers talk, post, review, and recommend, Reputation AI-powered product stack analyzes vast amounts of public and private feedback data to uncover predictive insights for companies to act on, and improve their online reputations. Visit reputation.com to learn more.

Reputation continues to earn recognition as a trusted leader in both innovation and partnership. Most recently, the company was named an Inc. Power Partner, a distinction awarded to B2B organizations with a proven track record of helping clients thrive. Reputation was also officially Certified™ as a Great Place to Work, reflecting its commitment to cultivating a world-class culture that fuels long-term success for employees and customers alike.

Why work at Reputation?

• Reputation has achieved substantial annual recurring revenue from Global Fortune 1000 companies and continues to grow worldwide.

• We've secured significant funding from A-list venture capital firms such as Bessemer Venture Partner and Kleiner Perkins, including a major equity financing from Marlin Equity Partners in January 2022. 

• Reputation is trusted by more than 250 partners, including Google, Meta, Yelp, Apple Business Connect, Healthgrades and Entrata.

• The platform is used by major automotive OEMs and thousands of their new vehicle dealerships. Additionally hundreds of healthcare systems and their locations, along with top property management firms have integrated Reputation within their organizations.

• Our executive management team is committed to building a performance-based culture where excellence is rewarded and careers are developed.

• Who thrives at Reputation? Managers who embody a player-coach mentality. Employees who value teamwork and cross-functional collaboration. People who emphasize perseverance and hustle over quick wins and luck.

• Our Mission: Help businesses always know what their customers are saying about them and always act on that feedback.

The Talent Acquisition Coordinator supports the talent acquisition team by ensuring a seamless and efficient hiring process from start to finish. This role is responsible for coordinating interviews, managing candidate communication, maintaining applicant tracking systems, and supporting recruitment operations. The ideal candidate is organized, detail-oriented, and enjoys providing an excellent candidate and hiring manager experience.

Qualifications

• Assist recruiters with reviewing applicants in the ATS, making initial outreach, and replying to candidate emails

• Schedule candidate interviews and ensure scheduling details are accurate for all parties within the ATS and Google calendar

• Coordinate interview logistics with hiring teams to ensure all interviewers are prepared

• Communicate with candidates regarding interview details, preparation, status updates, and next steps

• Partner with the TA team, HR business partners, hiring managers, and other stakeholders to support recruitment efforts

• Provide regular updates to recruiters on candidate activity and interview pipeline status

• Assist recruiters with posting jobs and managing requisitions

• Maintain accurate and up-to-date information in the applicant tracking system (ATS)

• Ensure recruiting data is kept up to date for accurate reporting

• Support offer and onboarding processes as needed

• Help ensure a smooth and welcoming experience for all candidates

• Identify opportunities for process improvement in scheduling and candidate communication

Qualifications

• 3+ years of experience in recruitment coordination

• Bachelor’s degree or equivalent experience preferred

• Proficiency with Google Workspace (Docs, Sheets, Calendar)

• Experience with applicant tracking systems, with a preference for Workday

• Excellent communication and interpersonal skills

• Strong organizational and time management skills; ability to thrive in a fast-paced, deadline-driven environment while managing multiple priorities effectively

• High attention to detail and a commitment to delivering a great candidate experience

When you join Reputation, you can expect:

• Flexible working arrangements.

• Career growth with paid training tuition opportunities.

• Active Employee Resource Groups (ERGs) to engage with. 

• An equitable work environment. 

• We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. 

• At Reputation, we’re committed to building a workforce that reflects a broad range of backgrounds, experiences, and perspectives. We believe that diversity strengthens our team, drives innovation, and helps us better serve our customers and communities. Through inclusive hiring practices and ongoing initiatives, we strive to create a workplace where everyone feels valued and empowered to contribute.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

To learn more about how we handle the personal data of applicants, visit our Candidate Privacy Notice.

Applicants only - No 3rd party agency candidates.